Office Administrator and Pa to Managing Partner

3 weeks ago

Cape Town, South Africa Unique Personnel Full time

**Job Number**
- 70521

**Job Type**
- Permanent

**Job Title**
- Office Administrator and PA to Managing Partner

**Computer Skills**
- MS Office

**Industry**
- Financial Services

**City**
- Cape Town

**Province**
- Western Cape

**Role responsibilities and duties**:

- Field all incoming calls on company main line
- Liaising with all company service providers as required including
- Landlords on repair and maintenance issues
- Maintaining minimum quantity levels, and ordering of office supplies
- IT departments both locally and in the UK in relation to IT and telephony faults
- Photocopier, internet service provider and other supplier liaison
- Corporate gifts, corporate photography, year end functions, etc
- Assist with onboarding of new staff in conjunction with HR
- Manage marketing events (typically 3 pa)
- Manage charity drives under the initiative
- Setting appointments, booking hotels, flights, and accommodation.
- Assist company bookkeeper with the reconciliation of;
- Supplier invoices and statements
- Staff expense claims
- Capturing purchase orders
- Assistance with client meeting, refreshments and on occasion meals
- Providing support to new business development opportunities including liaison with group marketing department in the US, local PR as well as internal reporting and analysis
- Proof reading of company literature
- On occasion organizing reports, transcribing notes, attending meetings and maintaining accurate minutes
- Managing cleaning staff duties, time and attendance
- Assisting with any administrative task that is reasonable and lawful in nature**Inherent Requirements**

**Requirements**:

- Higher grade English having an excellent command of the language and very strong communication skills.
- Highly organized with an ability to manage conflicting demands and meet deadlines
- A proactive communicator capable of providing regular updates and progress reports on activities
- Literate in the MS Office suite of products

**What Qualification**

**Minimum Qualification**
- Matric

**Status**
- Available

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