Office Administrator and Pa to Managing Partner

6 months ago


Cape Town, South Africa Unique Personnel Full time

**Job Number**
- 70521

**Job Type**
- Permanent

**Job Title**
- Office Administrator and PA to Managing Partner

**Computer Skills**
- MS Office

**Industry**
- Financial Services

**City**
- Cape Town

**Province**
- Western Cape

**Role responsibilities and duties**:

- Field all incoming calls on company main line
- Liaising with all company service providers as required including
- Landlords on repair and maintenance issues
- Maintaining minimum quantity levels, and ordering of office supplies
- IT departments both locally and in the UK in relation to IT and telephony faults
- Photocopier, internet service provider and other supplier liaison
- Corporate gifts, corporate photography, year end functions, etc
- Assist with onboarding of new staff in conjunction with HR
- Manage marketing events (typically 3 pa)
- Manage charity drives under the initiative
- Setting appointments, booking hotels, flights, and accommodation.
- Assist company bookkeeper with the reconciliation of;
- Supplier invoices and statements
- Staff expense claims
- Capturing purchase orders
- Assistance with client meeting, refreshments and on occasion meals
- Providing support to new business development opportunities including liaison with group marketing department in the US, local PR as well as internal reporting and analysis
- Proof reading of company literature
- On occasion organizing reports, transcribing notes, attending meetings and maintaining accurate minutes
- Managing cleaning staff duties, time and attendance
- Assisting with any administrative task that is reasonable and lawful in nature**Inherent Requirements**

**Requirements**:

- Higher grade English having an excellent command of the language and very strong communication skills.
- Highly organized with an ability to manage conflicting demands and meet deadlines
- A proactive communicator capable of providing regular updates and progress reports on activities
- Literate in the MS Office suite of products

**What Qualification**

**Minimum Qualification**
- Matric

**Status**
- Available



  • Cape Town, South Africa The Recruiters Full time

    Our award-winning client is based in the Southern Suburbs of Cape Town. They currently have a vacancy for a PA to the CEO. As Personal Assistant and Office Administrator you will have a multifaceted role. This will include providing the CEO with full administrative support and attending to all professional and personal tasks as well as being responsible for...

  • Pa / Office Manager

    4 months ago


    Cape Town, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 1 day ago- **Location**: Cape Town, Western Cape- **Job Title**: PA / Office Manager- **Education Level**: High School / Matric- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**PA / Office Manager - Milnerton, Cape Town.**: Have you mastered the art of running a small office where you are...

  • Office Manager/ Pa

    6 months ago


    Cape Town, South Africa Liquid Thought Full time

    **Job Title**: Personal Assistant / HR Administrator **Location**: Cape Town - In office **Job Type**: Full-Time **Job Brief**: We are seeking a highly organized and responsible Personal Assistant / HR Administrator to support our senior managers and HR department. **Responsibilities**: - Provide administrative support to senior managers, including...


  • Cape Town, South Africa HotelJobs.co.za Full time

    Kendrick Recruitment is thrilled to present an exciting opportunity for an Administrator/PA to join a prestigious finance firm based in Cape Town City Centre. In this role, you will have the unique opportunity to split your time evenly between providing personal assistant support to a key family member and offering administrative assistance within the office...


  • Cape Town, South Africa Altek Industrial Chemicals SA (Pty) Ltd Full time

    VACANCY Company: Altek Industrial Chemicals SA (Pty) Ltd Location: Rylands, Cape Town Contact person: Anisah Thomas Job title: PA / General Office Assistant Duties & Responsibilities: Perform a variety of administrative duties inclusive of but not limited to the following: - Assisting the Country Head with all round administrative requirements i.e....


  • Cape Town, South Africa The Recruiters Full time

    **Salary**: - 25000 **Description**: - Our award-winning client is based in the Southern Suburbs of Cape Town. They currently have a vacancy for a PA to the CEO. As Personal Assistant and Office Administrator you will have a multifaceted role. This will include providing the CEO with full administrative support and attending to all professional and...


  • Cape Town, South Africa One to One Africa Full time

    **Key Responsibilities**: - **Administrative Support**: - Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare and organize documents for meetings, ensuring all necessary materials are available. - Handle confidential information with discretion and professionalism. - Coordinate and...


  • Cape Town, South Africa SydSen Recruit Full time

    Western Cape, CPT - CBD - R16 000 - R20 000 Monthly Cost To Company Vehicle Sales Administrator and PA - Cape Town CBD We are currently recruiting for a **Vehicle Sales Administrator / PA** to join a reputable Dealership based in Cape Town. We require a highly organised administrator to provide support to the retail sales team to ensure all paperwork is...


  • Cape Town, South Africa KLI RECRUITMENT Full time

    Cape Town( Southern Suburbs ) based company require an ambitious individual with: Tertiary qualification Min 5 years experience Advanced computer knowledge-Microsoft/ spreadsheets /accounting software Good admin skills Have experience with stock, costings and budgets Hospitality experience an advantage PA experience Own transport **Salary**: R20...


  • Cape Town, South Africa The Recruiters Full time

    My client is seeking an assistant (to a small family office) who has strong organizational skills, trial balance bookkeeping skills and who will be able to assist the owner with much of his personal administration. This is an in-office role working from a beautiful, upmarket office complex based in the Southern Suburbs.Responsibilities PA duties on behalf of...

  • Pa/admin

    7 months ago


    Cape Town, South Africa Liquid Thought Full time

    We are hiring! Are you a highly organized and detail-oriented PA/Administrative Assistant? Our team is looking for an experienced professional to keep our office running smoothly and efficiently. This role requires someone who has worked closely with Senior Management/CEO and can provide general administrative support. Join us to assist our employees with...


  • Cape Town, South Africa Yazoo Recruitment Specialists Full time

    PA/Sales Administrative Assistant in the Asset Management Industry, preferably with a relevant tertiary qualification and minimum 3-5 years’ experience in the Financial Services Industry, required to support the Head of Sales and Fund Specialists. **Minimum requirements**: - Matric - University degree (negotiable) - 3-5 years’ relevant experience -...


  • George, Western Cape, South Africa Garden Route Recruitment Solutions Full time

    PA / Administration Clerk (Accounting Firm, George) An opportunity has become available at a well-established accounting firm in George for a dynamic PA / Administration Clerk to join their proactive team. Minimum requirements: • Previous experience at a registered accounting firm • Strong and accurate administration skills • Excellent planning and...


  • Cape Town, South Africa aston holmes Full time

    **Location**: Cape Town, South Africa Are you a highly organised & proactive individual who thrives in a fast-paced and dynamic work environment? Are you skilled at managing multiple tasks simultaneously while maintaining a keen attention to detail? If so, we have an exciting opportunity for you! We are seeking a talented & dedicated PA and Operations...

  • Admin Assistant

    7 months ago


    Cape Town, South Africa AMD ENGINEERING Full time

    We are a renowned and established manufacturing company specializing in shop fittings and fixtures with over 30 years industry experience, with operations spanning South Africa, Europe and Asia. We are seeking an experienced, motivated all rounder that has the ability to multi-task and assist with various duties at our office in Cape Town. We are looking for...

  • Executive Pa to CEO

    6 months ago


    Cape Town, South Africa HOTEL AND CATERING PERSONNEL Full time

    Corporate Catering Company in Gardens, Cape Town Seeks Experienced PA to the Chief Executive Officer Duties Include: - Organizing of meetings - Minutes of Meetings - Time management - Incredibly Diligent - Travel Arrangements such as flights, accommodation and car hire for all staff in the country - Strong, Quick Typing Skills for Daily Dictation typing -...


  • Cape Town, South Africa Recruitment Legends Full time

    **PA AND CRM/ATS SPECIALIST** **Melkbosstrand** **R15 000 - 18 000 per month** Ideally you will need HR/Recruitment/ or Employer of Record experience with excellent experience working on, setting up, managing, and reporting on Gohighlevel CRM. You will also need a good working knowledge of Xero Accounting System, and some exposure to beekeeping and...


  • Cape Town, South Africa FROGG Recruitment Full time

    **Financial & Office Administrator Maitland Area Cape Town** Our technology/systems client in the Maitland Area of Cape Town is looking for a Financial & Office Administrator / Girl Friday with 3-4 years of experience in general finance (Processing & Invoicing on QuickBooks), Debtors, creditors, assisting with a small payroll, minor PA duties, and overall...

  • Admin/pa Assistant

    6 months ago


    Cape Town, South Africa Proactive Recruitment Full time

    **Min Requirements**: - Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and recent experience in a similar role - Fluent in Afrikaans (Written and Verbal) - PA experience at Manager level +/- 3 years - Experience in Finance administration will be advantageous. - Effective communication, interpersonal and...

  • Receptionist/pa

    4 months ago


    Cape Town, South Africa Lead Capital Group Full time

    **ROLE PURPOSE** As the Receptionist/PA, you will play a key role in supporting our leadership team by managing clerical tasks, coordinating calendars, organizing meetings, and providing essential administrative assistance to staff as needed. In addition to these responsibilities, your duties will include answering phone calls, welcoming visitors, and...