Admin/pa Assistant

6 months ago


Cape Town, South Africa Proactive Recruitment Full time

**Min Requirements**:

- Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and recent experience in a similar role
- Fluent in Afrikaans (Written and Verbal)
- PA experience at Manager level +/- 3 years
- Experience in Finance administration will be advantageous.
- Effective communication, interpersonal and organisational skills
- Attention to detail and the ability to work speedily and accurately
- The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.

**Responsibilities**
- Ensure messages are correct and conveyed timeously
- Communicate effectively with clients and have a client service approach.
- Control, monitor and record calls.
- Ensure Customers are directed to the employee to be visited/contacted
- Ensure Customer's comfort whilst in the waiting period
- Ensure all calls are answered promptly and pleasantly
- Ensure cleanliness of the reception area Limit hang-on calls by offering callbacks.
- Diary management including rescheduling and booking meetings, and travel booking.
- Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored.
- Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
- Build and maintain strong and effective relationships with external and internal staff professionally and confidentially.

Critical Competencies
- Communication: written and verbal
- Planning and organising
- Managing workload
- Administration experience
- Excellent Computer literacy (MS Office, Excel)
- Confidentiality
- Professional image
- Innovative and Proactive The salary on offer is R7000 per month. The salary can be reviewed after 3 months and commission can be earned on sales orders. Office hours are from 7 am - 4:15 Monday to Thu. Friday from 7 am - 15:15.


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