Receptionist/pa

4 months ago

Cape Town, South Africa Lead Capital Group Full time

**ROLE PURPOSE**

As the Receptionist/PA, you will play a key role in supporting our leadership team by managing clerical tasks, coordinating calendars, organizing meetings, and providing essential administrative assistance to staff as needed. In addition to these responsibilities, your duties will include answering phone calls, welcoming visitors, and serving as a personal assistant to the business owners.

**KEY ACCOUNTABILITIES. RESPONSIBILITIES OF ROLE**
- Reporting to senior management and performing secretarial and administrative duties
- Screening and directing telephone calls and distribution of incoming mail and parcels
- Welcoming visitors and directing them to the relevant office/personnel
- Offer clerical support to the office and senior personnel, including but not limited to:

- preparing documents
- preparing presentations
- Copying, scanning and printing documents and taking meeting notes when required
- Managing calendars and scheduling of meetings and appointments as required
- Sourcing and procuring office supplies
- Handling and managing of service providers and suppliers
- Reporting / Co-ordinating Facilities or office and building maintenance projects as per management mandates
- Receive office supply invoices and prepare payment reconciliations
- Arrange and manage staff transport and liaise with the transport providers daily
- Oversee the maintenance of office equipment and facilities
- Personal assistant to the owner of the business with duties that include but not limited to:

- Provide calendar management
- Act as a liaison and provide clerical support by completing a broad variety of administrative tasks for the owner
- Work closely with the owner to keep him well informed of upcoming commitments and following up appropriately
- Performing other relevant duties when needed

**KNOWLEDGE, SKILLS, EXPERIENCE REQUIRED**
- 2 or more years experience in a similar environment (BPO/Call Center environment preferred)
- Experience in logistics or handling staff transport
- Experience in facilities advantageous
- Computer literate (Microsoft Office / G-Suite / Teams / Skype)
- Maintain confidentiality
- Multi-tasking and time management skills, with the ability to prioritize tasks
- Excellent written and verbal communication skills
- Exceptional interpersonal skills

**Behavioral Traits Required**:

- Problem-solving ability
- Extremely motivated and Self-driven personality
- Confident and charismatic approach to people
- Ability to work in a competitive and stressful environment
- Proactive team player
- Effective emotional intelligence
- Effective communicator by clear and concise communication at all levels with the ability to handle objections
- Strong planning and organizational skills
- Excellent people and interpersonal skills

**EDUCATION**:

- Matric/Grade 12 Certificate, Office administration or similar advantageous

  • Pa/office Administrator

    6 months ago

    Cape Town, South Africa The Recruiters Full time

    Our award-winning client is based in the Southern Suburbs of Cape Town. They currently have a vacancy for a PA to the CEO. As Personal Assistant and Office Administrator you will have a multifaceted role. This will include providing the CEO with full administrative support and attending to all professional and personal tasks as well as being responsible for...

  • Medical Receptionist and Personal Assistant

    6 months ago

    Cape Town, South Africa iMedrecruit Full time

    About the job Medical Receptionist and Personal Assistant Medical Receptionist / Personal Assistant **Duties and Responsibilities (but not limited to)**: Attending to phone calls Attending to patient bookings Capturing patient information form Scanning and filing Triaging patient enquiries to the clinical assistant, accounts manager or practice...

  • Medical Receptionist/personal Assistant, Cape Town

    7 months ago

    Cape Town, South Africa iMedrecruit Full time

    About the job MEDICAL RECEPTIONIST/PERSONAL ASSISTANT, CAPE TOWN SS **_MEDICAL_** **_RECEPTIONIST/PERSONAL ASSISTANT, CAPE TOWN_** Our client, a Nephrologist based in Tokai in Cape Town, is seeking to recruit an experienced medical receptionist. **Requirements**: - Diary and appointment management - General administrative and PA duties (Flight...

  • Medical Receptionist

    6 months ago

    Cape Town, South Africa iMedrecruit Full time

    Medical Receptionist / Personal Assistant **Duties and Responsibilities (but not limited to)**: Attending to phone calls Attending to patient bookings Capturing patient information form Scanning and filing Triaging patient enquiries to the clinical assistant, accounts manager or practice manager Assisting the Accounts Manager with phone calls to...

  • Medical Receptionist and Personal Assistant

    6 months ago

    Cape Town, South Africa iMedrecruit Full time

    Medical Receptionist / Personal Assistant **Duties and Responsibilities (but not limited to)**: Attending to phone calls Attending to patient bookings Capturing patient information form Scanning and filing Triaging patient enquiries to the clinical assistant, accounts manager or practice manager Assisting the Accounts team with phone calls to medical...

  • Medical Receptionist

    6 months ago

    Cape Town, South Africa iMedrecruit Full time

    Medical Receptionist / Personal Assistant **Duties and Responsibilities (but not limited to)**: Attending to phone calls Attending to patient bookings Capturing patient information form Scanning and filing Triaging patient enquiries to the clinical assistant, accounts manager or practice manager Assisting the Accounts team with phone calls to medical...

  • Receptionist (Cape Town) Permanent

    6 months ago

    Cape Town, South Africa Full Circle Resourcing Full time

    **Permanent role, Cape Town based** **Requirements**: - NQF Level 5 in Business or Office Management - ** Valid Drivers license**: - Prior experience as a receptionist or as a PA (advantageous) - Receiving of local and international visitors - Consistent, professional dress code and well-groomed appearance is important - Well spoken and interacting with...

  • Personal Assistant

    6 months ago

    Cape Town, South Africa Seasoned Recruitment Full time

    Exciting Opportunity: Personal Assistant to PA/Receptionist at an office of a Leading Private Property Developer Are you a master multitasker with exceptional organizational skills? Do you thrive in fast-paced environments and have a knack for handling various responsibilities with grace and efficiency? If so, we have the perfect opportunity for you! Join...

  • Pa / Office Administrator - Southern Suburbs

    6 months ago

    Cape Town, South Africa The Recruiters Full time

    **Salary**: - 25000 **Description**: - Our award-winning client is based in the Southern Suburbs of Cape Town. They currently have a vacancy for a PA to the CEO. As Personal Assistant and Office Administrator you will have a multifaceted role. This will include providing the CEO with full administrative support and attending to all professional and...

  • Frontline Administrator/receptionist

    7 months ago

    Cape Town, South Africa Black Pen Recruitment Full time

    Our Client is a South African Defence and Aerospace company that offers turnkey defence solutions in Air, Land and Sea systems. They are a key defence solution provider to over 56 countries worldwide. They value continuous improvement, development and revision, making their company a dynamic and innovative force in the defence industry. **Job Type**: Full...

  • Receptionist/pa - High-end Clients

    8 months ago

    Cape Town, South Africa Rory Mackie & Associates Full time

    This high-level team provides professional support to a high-end client base. They are seeking a competent, efficient and professional individual, who is able to add value to supporting the team. **Key Responsibilities**: *** - Provide personal assistance functions to a number of executive employees - Assist with travel arrangements for staff and family...

  • Frontline Administrator/ Receptionist

    6 months ago

    Cape Town, South Africa Perfect Placement Recruitment Full time

    Our client is seeking a **Frontline Administrator**, who will be responsible for greeting visitors and delivering exceptional customer service assistance. This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall welcoming environment. Performing ad hoc administrative duties as...

  • Marketing Intern

    7 months ago

    Cape Town, South Africa Job Crystal Full time

    An established and growing hospitality brand looking for a Receptionist / Marketing Intern to assist with “front of house”, advertising, and promotional efforts within the company. You will be responsible for completing clerical and administrative duties, building social media campaigns, or preparing promotional materials. They may also be called upon to...