Assistant Weddings

2 weeks ago


Cape Town, Western Cape, South Africa HotelJobs Full time

Hospitality and Outdoor - Urgent Vacancy - Assistant Weddings & Events Coordinator

Hospitality Company - Cape Town


Develop and manage all aspects of the events, including concept creation, programming, budgeting, vendor selection, event logistics, "day of" execution, successful troubleshooting, and post-event evaluation.


Requirements:

  • Related qualifications in Hospitality, Events management etc
  • 3 years proven experience in a similar role at a highend venue.
  • Own transport Essential
  • Exemplary communication skills, both written and verbal.
  • Computer literate
  • Ms Office Suite and presentation programs
  • Great interpersonal relationship skills.
  • Organisational skills.
  • Ability to work effectively both in a team and independently.
  • Ability to work under pressure and meet deadlines.
  • Ability to multitask.
  • Excellent time management skills.
  • High attention to detail.
  • Energy and enthusiasm, bringing positive energy to every situation.
  • Adaptability, flexibility and the ability to make decisions in uncertainty.
  • Excellent problemsolving skills.
  • Great eye for the aesthetic.
  • Nonsmoker preferred.

Description:

  • Managing all contact and consultations with clients, work with them to plan events in detail.
  • Conducting initial consultations with clients to discuss the wedding or event packages available, the type of wedding or event desired, and the budget.
  • Conducting venue tours (incl. virtual tours).
  • Conferring with clients to discuss details such as venue options, entertainment, programmescheduling, catering, and decor preferences.
  • Scheduling meetings with clients to tour the venue and meet with vendors.
  • Negotiating contracts with selected vendors and making payments as required.
  • Maintaining contact with vendors during the planning period.
  • Arranging for necessary supplies and equipment to be transported to the venue in a timely manner.
  • Developing strong relationships with trusted vendors such as florists, photographers and caterers and maintaining a preferred supplier list.
  • Acting as a liaison between all parties, including clients, the venue team (management, operations team, restaurant, B&B, etc.) and vendors during the planning period and on the day of the event.
  • Monitoring all activities on the day of the event to ensure that everything runs smoothly.
  • Working closely with the management team to contribute ideas for improving service delivery and operational efficiency.

Package:

  • Salary negotiable depending on experience.

Starting Date:

ASAP
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