Assistant Weddings

2 weeks ago

Cape Town, South Africa HotelJobs.co.za Full time

**Hospitality and Outdoor - Urgent Vacancy - Assistant Weddings & Events Coordinator**

**Hospitality Company - Cape Town**

Develop and manage all aspects of the events, including concept creation, programming, budgeting, vendor selection, event logistics, “day of” execution, successful troubleshooting, and post-event evaluation.

**Requirements**:

- Related qualifications in Hospitality, Events management etc
- 3 years proven experience in a similar role at a high-end venue.
- Own transport Essential
- Exemplary communication skills, both written and verbal.
- Computer literate
- Ms Office Suite and presentation programs
- Great interpersonal relationship skills.
- Organisational skills.
- Ability to work effectively both in a team and independently.
- Ability to work under pressure and meet deadlines.
- Ability to multitask.
- Excellent time management skills.
- High attention to detail.
- Energy and enthusiasm, bringing positive energy to every situation.
- Adaptability, flexibility and the ability to make decisions in uncertainty.
- Excellent problem-solving skills.
- Great eye for the aesthetic.
- Non-smoker preferred.

**Description**:

- Managing all contact and consultations with clients, work with them to plan events in detail.
- Conducting initial consultations with clients to discuss the wedding or event packages available, the type of wedding or event desired, and the budget.
- Conducting venue tours (incl. virtual tours).
- Conferring with clients to discuss details such as venue options, entertainment, programme-scheduling, catering, and decor preferences.
- Scheduling meetings with clients to tour the venue and meet with vendors.
- Negotiating contracts with selected vendors and making payments as required.
- Maintaining contact with vendors during the planning period.
- Arranging for necessary supplies and equipment to be transported to the venue in a timely manner.
- Developing strong relationships with trusted vendors such as florists, photographers and caterers and maintaining a preferred supplier list.
- Acting as a liaison between all parties, including clients, the venue team (management, operations team, restaurant, B&B, etc.) and vendors during the planning period and on the day of the event.
- Monitoring all activities on the day of the event to ensure that everything runs smoothly.
- Working closely with the management team to contribute ideas for improving service delivery and operational efficiency.

**Package**:

- Salary negotiable depending on experience.

**Starting Date**: ASAP

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