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Payroll & HR Generalist
2 weeks ago
A Well-known Retail company based in Johannesburg North is looking for a Payroll & HR Generalist who will support the business through consultation, provide advice and guidance, improve efficiency, build and maintain excellent relationships between management and employees.
Qualifications & Skills:
- BCom Or Diploma in Payroll
- Extensive knowledge of relevant South African legislation (UIF, SDF, PAYE, WCA).
- Sound knowledge and experience in SA Labour Legislations (BEE, EE, BCEA, LRA),
- Related experience in all HR component areas e.g. compensation and benefits, employee relations, etc.
- Proficient in MS office Suite (Excel, Word, Power point)
- Ability to use database for recording and reporting.
Job description:
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Payroll Administration:
- Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month
- Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimize financial risk
- Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnishee orders and other related payroll changes as per set deadlines
- Accurately capture overtime and ensure that it is duly authorized before processing to minimize financial risk
Payroll Reconciliations:
- Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger)
- Accurate payment of monthly reconciliations to third parties as per deadline before the 7th of each month
- Reconcile IRP5's annually and submit to SARS as per set deadline to ensure compliance
- Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimize financial risk to the company
- Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimize risk
- Liaise with finance department to ensure that all statutory payments (PAYE, UIF, SDL, WCA,) are paid as per set deadlines.
- Registration of new Employees
- Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly
- Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends
- Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies
- Ensure that information loaded onto VIP is always accurate and reliable (master file)
- Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance
Payroll queries:
- Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours
- Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline
- Keep customers in the loop about their queries by providing regular feedback about status of their queries
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Marnene van der Merwe
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