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Executive Assistant

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Somerset West, Western Cape, South Africa TalentLink Full time
Job Summary

TalentLink is seeking a highly skilled and organized Personal Assistant to provide exceptional support to our CEO. As a key member of our team, you will be responsible for managing the CEO's schedule, inbox, and relationships with internal and external stakeholders.

Key Responsibilities
  • Calendar Management: Ensure the CEO's diary is up-to-date and free of overlapping appointments, and assist with queries and scheduling.
  • Research and Reporting: Conduct research on personal tasks for the CEO and company, and compile summary documents to inform decision-making.
  • Travel Arrangements: Book and arrange travel, transport, and accommodation for the CEO and other team members as needed.
  • Document Preparation: Type, compile, and prepare reports, presentations, contracts, and correspondence for the CEO and other stakeholders.
  • Meeting Coordination: Lead and schedule internal meetings with meticulous planning and coordination, ensuring seamless execution.
  • Process Improvement: Identify areas of improvement across the organization and make actionable recommendations to enhance efficiency and productivity.
  • Issue Reporting: Report any client, financial, HR, or administrative issues that may impact the organization's operations.
  • Financial Record-Keeping: Maintain accurate and up-to-date financial records, including bookkeeping and transaction recording.
Requirements

To be successful in this role, you will need to possess excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision. You should also be proficient in Microsoft Office and have experience with calendar management and travel arrangements.