Office Administrator

2 weeks ago


Cape Town, South Africa Games Global Operations Limited Full time

Overview:
Welcome to the Games Global world. We’re changing the rules of the game. Providing 1,300+ exclusive games from some seriously talented studios and not to mention a record-breaking progressive jackpot network, we help operators level up and create their perfect lobby

The Office Administrator role primarily exists for 3 reasons, namely: to perform the reception function, to tend to general office admin matters, and to support the Facilities function administratively. Equivalent roles exist in Durban and Cape Town, with only minor variance regionally depending on the specific needs of the office in location.

**Responsibilities**:
**Visitors**
- Maintain a register of all visitors to the office
- Manage stock holding of visitor stickers
- Perform the role of reception, greeting visitors and seeing them out
- Issue visitor access cards and parking tags to visitors and receive them back at the end of their stay
- Maintain a register of all visitor access cards and parking tags in stock and in issue
- Follow up on the status of outstanding visitor cards and request termination if warranted
- Ensure that the Facilities Manager reviews and signs off a listing of all issued visitor cards in circulation at each month end

**Parking management**
- Track onsite parking requirements and timeously report any expected shortages of permanent parking bays to Facilities

**Storerooms**
- Maintain an orderly storeroom comprising company merchandise and facilities equipment.
- Maintain detailed stock sheets listing all items contained in the storeroom
- Only a monthly basis, perform a stock count and compare physical findings to theoretical volumes and summarise this in a report to Finance
- Maintain a detailed roster of all stock movements in and out of the storeroom and share this monthly with Finance

**Events**
- Assist the Office Experience team to setup the office for various events and company initiatives
- Assist the Office Experience team in the planning of such events, including but not limited to procurement, scheduling and facilitation

**Deliveries & receiving**
- Tend to supplier deliveries and ensure that the items are quality checked and counted in relation to the purchase order, and that all required documentation is obtained

**Facilities Support**

3rd party contractors
- When requested, oversee contractors working onsite, gathering all job cards and service records and share these with the Facilities team

Task scheduling
- Review membership of all facilities related DLs and ensure that appropriate people are assigned to the DL at all times.
- Identify tasks from the mailboxes and DLs and record these as tickets on the Facilities Ticket Schedule
- On a daily basis, track the status of all tickets, and accurately close off completed tasks on a timely basis
- On a daily basis, host stand up meetings within the facilities team to manage open tickets and related delivery dates
- Regularly communicate with ticket holders regarding the status of their ongoing tickets

Vendors & record keeping
- Maintain a vendor database for all key services and reconcile monthly to the finance supplier master file
- Maintain the Facilities shared drive, ensuring that it is logically arranged and up to date at all times.

**Access control**
- Extract monthly user access listings per access point, per office site
- Ensure this is reviewed and signed by the Facilities Manager, and store such records in the Facilities shared drive
- Ensure all proposed changes to permissions are sent to Head of Finance for approval & then actioned on the access control system by the Facilities Manager.
- Store all approvals in the Facilities shared drive
- Extract a report of all access changes made in the month and match to stored approval records on file and confirm as such to the Head of Finance
- Obtain Head of Finance approval to allow new starts access and to revoke access of terminations and ensure such changes are carried out timeously by the Facilities Manager
- Once authorization is approved from the Head of Finance, print additional visitor and/or employee cards, update the visitor card register and store all approvals in the shared folder
- Activate canteen spend on cards as required, based on authorized instructions from Finance
- Ensure that visitor card stock is safely stored away in the Finance safe at all times

**Stationery**
- Monitor stationery usage and stationery levels across the office and inform the Finance team of any orders that need to be placed to replenish stock levels

**Sub-tenants**
- Administer and oversee sub-tenant access to GGL facilities such as canteen and meeting rooms

Qualifications:
**Knowledge**

MS Excel - Essential

MS Word - Essential

MS PowerPoint - Desirable

Occupational Health and Safety Act - Desirable

**Experience & Qualifications**

Excellent Administrative Skills - Essential

Ability to multi-task - Essential

Good communication skills, both written and verbal - Essential

Busines


  • Payroll Administrator

    4 months ago


    Cape Town, South Africa Sportsman's Warehouse Head Office Full time

    You will be based at our Head Office in Cape Town and will work in the Payroll Department. **Requirements**: - Matric (Grade 12) with Maths and Accounting and HR, Accounting or Financial Diploma - A minimum of 2 - 3 years’ experience in Payroll or an HR Admin position with experience in Payroll - Excellent organisational and administrative skills -...

  • Office Administrator

    3 months ago


    Cape Town, South Africa Seaworth Services Full time

    We are looking for a reliable Back Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. - Coordinating office activities and operations to secure efficiency and compliance to company policies - Supervising administrative staff and dividing responsibilities to ensure...

  • Office Administrator

    4 months ago


    Cape Town, South Africa Desco Electronic Recyclers Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of the company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities and operations to...

  • Office Administrator

    4 months ago


    Cape Town, South Africa Desco Electronic Recyclers Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of the company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities and operations to...

  • Office Administrator

    4 months ago


    Cape Town, South Africa NXgen Consulting (On behalf of Newfil Consultancy) Full time

    Newfil Consultancy provides unmatched individualised customer service to businesses requiring ISO implementation and training. We are a full-scale ISO auditing, training, and consulting service company. We offer a personalised, alternate approach to the world of ISO compliance. Our vastly experienced consultants take an individualised approach to cater to...


  • Cape Town, Western Cape, South Africa Saving Grace Education Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Saving Grace Education. As a key member of our administrative staff, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our students, parents, and staff.Key...


  • Cape Town, Western Cape, South Africa JenRec Recruitment Full time

    Job Summary:We are seeking a highly organized and detail-oriented Office Administrator to manage our day-to-day office operations in Cape Town. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to handle multiple tasks efficiently.Key Responsibilities:Manage office administration,...

  • Office Administrator

    4 months ago


    Cape Town, South Africa SOTA Joinery Full time

    Join Our Team! Office Administrator Wanted Are you a dynamic individual looking to be a part of something extraordinary? Our young and vibrant luxury joinery company in the heart of Cape Town is seeking an Office Administrator to join our close-knit team! **Position**: Office Administrator **Location**: Cape Town **About Us**: We're a small yet rapidly...


  • Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Helderberg Personnel cc.Key Responsibilities:Provide administrative support to our team, including capturing invoices, data entry, and expense tracking.Ensure excellent communication skills, both written and verbal, to effectively...

  • Office Administrator

    4 months ago


    Cape Town, South Africa FROGG Recruitment Full time

    **Office Administrator Kensington Cape Town** Our Client a manufacturing client in Kensington Cape Town is looking for an Office Administrator with Admin, basic creditors & debtors) experience. You must be able to work on PASTEL for the loading and allocation of payment. **_ Salary up to R 12000 CTC which includes Provident into the CTC - Starting date 1st...

  • Office Administrator

    3 months ago


    Cape Town, South Africa Connection Mental Health Care Pty Limited Full time

    **Connection Mental Health Care** Connection Mental Healthcare Pty Ltd is an addiction clinic situated close to the beach front on Rodwell Road, St James, Cape Town. Connection Mental Health Care partners with Connection SGGZ, with headquarters and multiple treatment facilities in the Netherlands. Our main focus is on addiction and dependency related...

  • Office Administrator

    4 months ago


    Cape Town, South Africa iLaunch Full time

    Responsible for partsrequisition Financial administration Asset management Creating purchase orders and quotes Managing scheduling of Engineers Matric /Grade 12 Min 3 years experience in office administration handling parts requisition and financial administration Must be highly proficient on the Microsoft Office package Between 3 - 5 Years

  • Office Administrator

    4 months ago


    Cape Town, South Africa Cullinan Holdings Full time

    The overall purpose of the Junior Office Administrator is to undertake various administrative tasks, ensuring that the rest of the team has adequate administrative support to work efficiently. The position requires you to multi-task between various projects/tasks where administrative assistance is required. Key Activities that you will be responsible for...


  • Cape Town, South Africa Saving Grace Education Full time

    *Job Advertisement: Office Administrator at Saving Grace Education****Position Overview:**We are seeking a dedicated Office Administrator to play a critical role in the daily operations of Saving Grace Education. In this position, you will ensure the smooth and efficient functioning of our office while providing excellent administrative support.**Key...

  • Office Administrator

    4 months ago


    Cape Town, South Africa PPECB Full time

    Job DescriptionTo provide professional, efficient administrative support services to Head Office Departments. - Job Requirements**Qualifications** **Essential** **Desirable** - 3 year post matric tertiary qualification - Office Management / Administration or related qualification from an accredited institution X - Certificates in MS Office...

  • Office Administrator

    3 weeks ago


    Cape Town, South Africa Business in Parow Industria Full time

    The role of the Office Administrator is to perform all administrative supporting functions to all members of the organisation. The Office Administrator will report directly to the technical manager and function as an active member of the technical department. This role involves direct contact with the customer which will be their experience of the company...

  • Office Administrator

    4 months ago


    Cape Town, South Africa FROGG Recruitment Full time

    **Office Administrator Kensington Cape Town** Our Client engineering manufacturing client in Kensington Cape Town is looking for an Office Administrator with Admin, accounts (basic) and all rounder experience. You must be able to work on PASTEL (basic) for the loading and allocation of invoices. **_ Salary up to R 12000 CTC which includes Provident into...

  • Office Administrator

    4 weeks ago


    Cape Town, South Africa Best Build Hardware Full time

    Administrative assistant needed Complete all office tasks Cash ups Contacting suppliers Rosters Excel Pay: R6 000,00 - R10 000,00 per month **Experience**: - Administrative office procedures, practices and equipment: 2 years (required)

  • Office Administrator

    11 hours ago


    Cape Town, Western Cape, South Africa Helderberg Personnel cc Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Helderberg Personnel cc.Key Responsibilities:Provide administrative support to our team, including capturing invoices, data entry, and expense tracking.Communicate effectively with contractors and clients, both verbally and in...


  • Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Office Manager Job DescriptionFROGG Recruitment is seeking an experienced Office Manager to join our team. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring smooth administration and efficient management of our business.Key Responsibilities:Manage a team of 5 staff members, providing guidance and...