Administrative Procurement Officer

3 weeks ago


Stellenbosch, Western Cape, South Africa Arvo Full time

We are looking for a skilled Administrative Procurement Officer to join our team in the Stellenbosch area. As a key member of the procurement department, you will be responsible for providing administrative support and ensuring the smooth operation of procurement processes.

Your primary responsibilities will include managing administrative tasks, processing orders, coordinating with vendors, and assisting in various procurement-related activities.

Main Responsibilities:

  • Manage administrative tasks, including scheduling meetings, managing calendars, and preparing necessary documentation.
  • Process orders, ensuring all details (pricing, quantities, and delivery dates) are accurate and up-to-date.
  • Coordinate with vendors to ensure timely delivery of goods and services.
  • Maintain and update vendor databases, ensuring accurate and current contact and contract details.
  • Assist in vendor communication, helping to resolve any issues related to order fulfillment or supplier performance.
  • Evaluate vendor performance based on agreed metrics (on-time delivery, quality, pricing).
  • Filing and maintaining procurement documentation (e.g., contracts, purchase orders, supplier quotes, downtime/f-codes, claims, delivery notes), both digitally and physically.
  • Track and manage claims and any discrepancies related to deliveries or purchase orders.

Requirements:

  • A minimum of 3 years of experience in an administrative role, preferably within a procurement or supply chain environment.
  • Grade 12 (Matric) or equivalent qualification is required.
  • Additional qualifications in business administration, procurement, or a related field are a plus.

Benefits:

  • Competitive salary range: R12,000 - R15,000 per month.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.


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