Procurement Administrative Assistant

1 month ago


Stellenbosch, Western Cape, South Africa Status Staffing Full time
Job Description

We are seeking a highly organized and detail-oriented Procurement Administrative Assistant to join our team at Status Staffing. This is a fantastic opportunity for someone who is passionate about supply chain management and has excellent administrative skills.

About the Role

The successful candidate will provide comprehensive administrative support to our procurement team, ensuring seamless operations and timely delivery of projects. Key responsibilities include:

  • Providing administrative support to the procurement team, including scheduling meetings, managing calendars, and preparing documents
  • FOLLOWING UP ON INTERNAL AND EXTERNAL CORRECTIVE ACTION REQUESTS (CARS)
  • Assisting in the preparation and processing of purchase orders, ensuring accuracy and timely delivery
  • Maintaining and updating vendor databases, assisting in vendor communication, and supporting the evaluation of vendor performance
  • Ensuring all procurement documents are accurately filed and maintained, including contracts, purchase orders, supplier quotes, downtime/f-codes, claims, and delivery notes
  • Monitoring inventory levels and coordinating with suppliers to ensure timely replenishment of stock
  • Preparing and distributing regular procurement reports, including spend analysis and supplier performance metrics
  • E nsuring all procurement activities comply with company policies and procedures, as well as relevant regulations and standards
Requirements

To be successful in this role, you will need:

  • A minimum of 3 years of experience in an administrative role, preferably within a procurement or supply chain environment
  • Experience working on an ERP system, preferably SAGE X3
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational and time management skills
  • Excellent communication and interpersonal abilities
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
What We Offer

In return for your hard work and dedication, we offer:

  • A competitive salary of around $55,000 per annum
  • A dynamic and supportive work environment
  • Opportunities for career growth and professional development
  • A comprehensive benefits package


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