Administrative Assistant

6 months ago


Stellenbosch Western Cape, South Africa Merand Corbett & Associates Full time

Are you an experienced Administrative Assistant who can deliver an efficient support function, focused on delivering and maintaining effectiveness through functions of administrative, secretarial, logístical, and technical tasks?

Role Requirements:
This position requires a strong background in the administrative/secretarial field:

- National Senior Certificate.
- Valid driver’s license.
- Experience of at least three years in a similar role.
- Experience coordinating executive level meetings.
- Excellent use of English: oral and written for writing, copywriting and editing.
- Good command of Afrikaans for understanding written and spoken.
- Proficiency in MS Office, including Outlook and digital capability.
- Development and use of systems for checking, follow up and creating efficiencies.
- Advanced EQ in interaction, communication, cultural sensitivity.
- Quality orientation with attention to detail for high levels of accuracy.
- Strong capability to multitask, organise, (re)prioritise and streamline tasks.
- Proactive, solution-oriented, independent, and team-centric.

**Responsibilities**:

- Coordination of internal meetings: This involves organizing and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
- Administrative support with coordination of corporate meetings and reviews: Assist in organizing corporate meetings and reviews, such as annual or quarterly meetings. This includes managing RSVPs, arranging venues, and handling logístical details.
- Processing of claims for CEO: Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner.
- Payments (D365 processing): Responsible for processing payments using the D365 system, ensuring that invoices and expenses are accurately tracked and recorded.
- First drafts of documents (letters, reports, etc.): Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided. Your creative input in presenting information effectively is always welcome
- Personal Assistance to CIO: Provide support to the Chief Information Officer, which includes managing their calendar, assisting with expense claims, and handling ad hoc tasks as required.
- Maintaining the organisation's Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members.
- Administrative tasks as required by the Executive Office: Provide general administrative support to the Executive Office, which may include tasks such as organizing files, managing correspondence, and coordinating logistics for special projects.
- Administrative support to the travel office: Assist the travel office in managing travel arrangements, including booking flights, hotels, and transportation for employees. This could also involve handling travel-related administrative tasks, such as preparing itineraries or processing travel expenses.



  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team. admin|administration|administrative assistant|assistant|finance **EXPERIENCE AND QUALIFICATIONS**: - At least 1-2 years’ experience in an administrative or financial role. - Analytical with extremely good planning and...


  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team. administraive assistant|agriculture **Requirements**: - At least 1 - 2 years of experience in high level administration. - Analytical with extremely good planning and organizational skills and excellent communication skills. -...


  • Stellenbosch, Western Cape, South Africa Finovate Full time

    **ADMINISTRATIVE ASSISTANT** Our client is an independent and authorised financial services provider, aiming to provide clients with financial advice that considers a holistic view of their financial objectives, requirements and circumstances. They are in need of a very dynamic **Administrative Assistant** to join their team. - Assisting the Financial...


  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    administation|administrative assistant|assistant **EXPERIENCE AND QUALIFICATION**: - At least 2 years of experience in an administrative or financial role. **KEY SKILLS**: - Analytical. - Good Excel skills. - Excellent customer service skills. - Good planning and organizational skills. - Excellent communication skills. - Ability to work in a team. - Good...


  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative and Logistics Assistant to join their team. administrative|administrative assistant **Qualifications and experience**: - At least 1 years of experience in an administrative or logístical role. **Responsibilities**: Daily: - Updating of inventories and...


  • Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    **Job Summary**: **Key Responsibilities**: 1. **Executive Support**: - Provide administrative support to the restaurant owner and management team, including managing calendars, coordinating meetings, and handling correspondence. - Prepare reports, presentations, and documentation as needed. - Assist with project management, tracking deadlines, and ensuring...

  • Assistant Receptionist

    7 months ago


    Stellenbosch, Western Cape, South Africa Vine Full time

    Our client in Stellenbosch is looking to appoint an Assistant Receptionist / Administrator clerk to join their team. **PURPOSE OF THE POSITION** The Assistant Receptionist is responsible for providing secretarial, clerical and administrative support. in order to ensure that services are provided in an effective and efficient manner, and that...


  • Stellenbosch, Western Cape, South Africa Vine Full time

    Our client a Legal Firm based in Techno Park, Stellenbosch is currently recruiting for an Accounting and Administrative Assistant. **_ _** **Requirements**: - Relevant Qualifications - Excellent Debtors and Creditors experience - Strong Administrative skills - Fluent in Afrikaans and English - Computer Literacy (MS Excel, Word, Outlook) - Ability to work...


  • Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9270 AV **Consultant**: Anneke Viviers Organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed. Assist in organising corporate meetings and reviews, such as annual or quarterly meetings. This includes managing...


  • Stellenbosch, Western Cape, South Africa Capital H Staffing and Advisory Solutions Full time

    Our client, a fast-growing Belgian company specialising in "Made-to-Measure" construction, seeks an Administrative Assistant fluent in Afrikaans from South Africa. In this role, you will be responsible for performing diverse administrative duties to support various departments of the company in Belgium (from South Africa). **Your Profile**: - You have +/-...


  • Stellenbosch, Western Cape, South Africa Frank Consult Full time

    **EXPERIENCE AND QUALIFICATIONS**: At least 2 years of experience in an administrative or financial role. A relevant degree will be advantageous. **KEY SKILLS**: Commitment to meeting deadlines. Team player with a cooperative mindset. Strong communication skills. Attention to detail. Problem-solving abilities. Analytical mindset. Proficient in...


  • Stellenbosch, Western Cape, South Africa Frank Consult Full time

    **EXPERIENCE AND QUALIFICATIONS**: - At least 2 years of experience in an administrative or financial role. - A relevant degree will be advantageous. **KEY SKILLS**: - Commitment to meeting deadlines. - Team player with a cooperative mindset. - Strong communication skills. - Attention to detail. - Problem-solving abilities. - Analytical mindset. -...


  • Stellenbosch, South Africa Lexdan Select Full time

    Lexdan Select is assisting a Software Development company with their search for an Executive Administrative Assistant, based in Stellenbosch. Functions: - Serve as the primary liaison for senior management, efficiently managing information, inquiries, and requests - Ensure optimal office resource utilization, by taking proactive maintenance measures -...


  • Stellenbosch, Western Cape, South Africa Persona Staff Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at Persona Staff PTY Ltd. This is a fantastic opportunity for an individual with excellent administrative skills, who can provide exceptional support to our clients.About the RoleThis role involves providing administrative assistance to our...


  • Western Cape, South Africa TB HIV Care Full time

    **Job Advert Summary**: **Purpose of the position**: The purpose of this position is to provide a professional, effective administrative support and assistance to the CFO. **Minimum Requirements**: **Duties and Responsibilities**: - **Administrative Support: Manage the **CFO’s correspondence, prepare reports and presentations, and maintain a confidential...


  • Stellenbosch, South Africa RUFUS DERCKSEN INC. Full time

    **Personal and Administrative Assistant Vacancy** We are looking for a well-rounded Personal and Administrative Assistant. BCom or similar degree; Proven working experience as Personal and Administrative Assistant; Satisfactory knowledge of the day-to-day operations of a legal firm; Adequate computer literacy; Proficiency in English and...


  • Stellenbosch, South Africa CECO Full time

    **Event/ Conference Administrative Assistant responsibilities** As a Events/Conference Administrative Assistant, your responsibilities typically provide support in event/conference administration and clerical support to the Conference and Business Events team. Assists with all logístical and administrative arrangements. - Conferences have a specific shared...

  • Academic Administrator

    9 months ago


    Stellenbosch, Western Cape, South Africa CTU Career Chatz Full time

    **Job Summary** The Academic Administrator position will include administrative support functions in the following areas such as: - Infrastructure maintenance - Health and Safety - Human Resources - Academic Delivery - Campus Administration - Campus Quality Assurance - Providing administrative support to the Campus Operations Manager in the day-to-day...

  • Finance Administrator

    6 months ago


    Stellenbosch, South Africa SydSen Recruit Full time

    Finance Administrator / Accountant Assistant - Stellenbosch, Cape Town **This position will suit an individual with an administrative background.** The successful individual will assist the admin department and Accountant with daily/weekly/monthly administrative tasks relating to creditors, debtors, recons, stock control (sales dept.) and other...

  • HR Administrator

    4 months ago


    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    This role is ideal for someone with a passion for HR and administrative excellence. As the HR Administrator, you will play a crucial role in supporting the Human Resources department, managing employee records, and ensuring smooth HR operations across the estate. **Key Responsibilities**: - Maintain accurate and up-to-date employee records, including...