Administrative Assistant
3 months ago
**EXPERIENCE AND QUALIFICATIONS**:
- At least 2 years of experience in an administrative or financial role.
- A relevant degree will be advantageous.
**KEY SKILLS**:
- Commitment to meeting deadlines.
- Team player with a cooperative mindset.
- Strong communication skills.
- Attention to detail.
- Problem-solving abilities.
- Analytical mindset.
- Proficient in Excel.
- Excellent customer service orientation.
- Ability to work with accuracy and efficiency.
**RESPONSIBILITIES**:
**Contracts**:
- Capture and submit purchase and sales contracts on the system.
- Perform cost calculations on transactions.
- Verify the signing of contracts.
- Draft manual contracts.
**Billing**:
- Invoice creation and documentation storage.
- Facilitate transfers to other marketers.
- Generate credit notes.
- Create and send pro forma invoices.
**Loading of External Invoices**:
- Prepare accounts payable invoices for payment (POC).
- Load storage invoices and other supplier invoices.
- Load transport invoices.
**Miscellaneous**:
- Close contracts at the end of February and September.
- Perform 6-month reconciliations.
- Address minor enquiries/complaints promptly.
- Collect necessary paperwork for new debtors and creditors.
**Inventory**:
- Complete requests for inventory adjustments when necessary.
**Logistics Admin**:
- Generate loading contracts.
- Update loads on the dashboard.
- Coordinate truck bookings with suppliers and clients.
- Generate claims/losses on loads as necessary.
- Receive and capture proof of deliveries.
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