HR Business Partner

6 months ago

Durban, South Africa Tsebo Group Full time

**About Us**:
Thorburn requires a driven, organized individual to motivate and encourage employees to use their skills for the overall good of the Brand, to assist with achieving the organizational goals and our employees reach their full potential.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Prepare and get sign off on all relevant HR documentation.
- Control all documentation from time of initiation and follow through on all outstanding documentation for designated business unit.
- Engage with new recruits on company benefits and completion of the relevant documentation thereof.
- Conduct exit interviews and finalise exit documentation. Capture exit interviews on system.
- Ensure that termination checklists are completed and all the relevant departments are duly informed. (e.g. sim card de-activation, access de-activation, medical aid resignation, IS Support, collection of laptop etc).
- Obtain sign off on all HR documentation packs from HRBP before processing or distribution.
- Submit all payroll related information to payroll/Educos for processing after verification.
- Create and maintain files for all employees and file and/or archive documents according to company policies, procedures and processes.
- Co-ordinate induction program for all new recruits.
- Assist with the organisation of Long Service Awards.
- Schedule interviews and arrange meeting room.
- Assist employees with benefit claims - funeral, death, disability provident fund claims and COIDA processes to ensuring that all required documentation is provided.
- Ensure Distribution of payslips and IRP’s.
- Resolve all payroll and employee benefits related queries within the allocated time-frame.
- Ensure timeous payment of salaries to all employees.
- Co-ordinate all leave forms (annual, maternity, family responsibility, sick etc.) and ensure leave forms are captured accordingly.
- Provide basic advice and support to line managers and employees on Employee Relations matters in line with SA Law and regulations, company policy and procedures, taking into account relevant business objectives and industry best practise to minimise legal risks.
- Coordination of disciplinary hearings, grievances and appeal processes.
- Coordinate ER training with the training department for designated business unit
- Assist line managers in drafting and review of warning forms issued to employees to ensure that correct codes are utilised in line with company disciplinary procedure.
- Develop and maintain an IR tracker to keep records of and timeframes related to disciplinary actions taken against staff members.
- Coordinate performance appraisal
- Provide basic advice to employees and management on Performance and Learning and Development matters
- Coordinate all training related to performance management development through the HRBP and the Training Department
- Assist with skills audit tracking and implementation of action plans thereof.
- Coordinate Training related admin for designated business unit and keep accurate records

**Skills and Competencies**:

- Good People Skills,
- Ability to Lead and Manage Employees
- Participating in employee discipline and possible legal appeals for terminated staff
- Organisational Skills,
- Sensitivity in Handling Confidential Issues,
- Good Oral and Written Communication Skills,
- Experience with Benefits, Employee Resources, and Employment Laws and Regulations, and Excellent Leadership skills to provide guidance and assistance to employees within the department as well as throughout the company.
- Business Culture and Practices
- Employee relations and retention
- Performance improvement and management
- Staff mobility administration
- Section 197 Transfers
- Section 189
- Managing change management within HR and internal client’s environment

**Qualifications**:

- Grade 12 / Matric - National Diploma/B Degree in Human Resources or equivalent
- Business Management Certification
- Minimum 5 years’ experience in either of the following or combination of (within a corporate environment) - HR Administration - Remuneration and Benefits - Performance Management - Recruitment & Selection - Employee Relations - Learning & Development - HR Reporting - HR Project Management - Organisational Design - Employment Equity - Succession Planning - Skills Audits - Natio

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