Reception/office Administrator

3 weeks ago

Cape Town, South Africa SFG Engineering Services Full time

**Job Requirements**:

- Minimum 2 years reception, administration, and office management experience
- Must have matric.
- Tertiary qualification in Bookkeeping, Business Administration advantageous

**Responsibilities**:
**Finance duties**_:_**
- Credit Card reconciliations
- Balancing of creditors accounts for payment on a monthly basis
- Preparing payment batches for weekly pay runs
- Assisting with clearing out bank recon items
- Assisting with purchasing of computer equipment
- Occasionally submitting requisitions on behalf of project execution members Assisting other staff members with Buildsmart procurement capturing/issues
- Petty cash management and maintenance
- Assisting with stock transactions/movements and stock counts in the system

**Admin Duties**
- Keeping reception area clean and tidy
- Looking presentable and being courteous
- Arranging delivery of tools/machinery to sites when needed
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Monitoring vehicle and key management, sign in sheets
- Create and update records and database with personnel, financial and other data.
- Submitting timely reports and prepare presentations/proposal as assigned.
- Communicates with relevant agencies for travel and accommodation for staff.
- Arranges meetings by scheduling appropriate meeting times, booking rooms, planning refreshments.
- Drafts, formats, and prints relevant documents.
- Taking meeting motes when necessary
- Maintaining accurate records for employee leave requests
- Assist with Medicals and WAH training bookings.

**Office Duties**
- Stock up on water supply when its low
- Manage the office cleaners to ensure office is always neat and tidy.
- Groceries and office toiletries are stocked up
- Stationery supply
- Contact building management for any issue at the office.

**Specific Requirements/Additional information**

**Knowledge, skills and abilities**
- Leadership
- Good communication skills
- People skills
- Problem solving
- Organization skills
- Adaptability
- Effective time management
- Ability to work under pressure.
- Computer skill: basic MS Excel, Word, Outlook
- Buildsmart experience advantageous.

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