Receptionist

2 weeks ago

Cape Town, Western Cape, South Africa Office & Co Full time
{"title": "Reception and Administration Assistant", "description": "Job Summary

We are seeking a highly organized and detail-oriented Reception and Administration Assistant to join our team at Office & Co. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing the reception area, and performing various administrative tasks. If you have a passion for delivering excellent service, are proficient in MS Office, and have a strong work ethic, we encourage you to apply for this exciting opportunity. Key Responsibilities

  • Provide warm and professional greetings to clients and visitors, ensuring a positive first impression of our office.
  • Manage the reception area, maintaining a tidy and organized environment that reflects the high standards of Office & Co.
  • Perform general administrative tasks, including answering phones, responding to emails, and managing correspondence.
  • Maintain accurate and up-to-date filing systems, both electronic and paper-based.
  • Coordinate meeting room bookings, ensure facilities are prepared for meetings, and arrange catering as needed.
  • Handle client inquiries, providing information about services and directing them to the appropriate departments.
  • Follow up with clients as needed, maintaining positive relationships and ensuring their needs are met.
  • Monitor and maintain office supplies inventory, placing orders as needed to ensure uninterrupted operation.
  • Provide support and assistance to other team members as needed, fostering a collaborative office environment.
Requirements
  • Proven experience in a receptionist or administrative role.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office and office management software.
  • Ability to multitask and manage time effectively.
  • Professional demeanor with a friendly attitude.
  • Ability to work independently as well as part of a team.
  • High school diploma; additional qualifications in Office Administration or related field preferred.
What We Offer

Office & Co. offers a flexible workspace solution, providing a professional environment that encourages creativity and productivity. Our serviced offices create a lifestyle-working environment that supports the well-being of our clients and staff.

", "lang_code": "en"}

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