Office Co-ordinator

2 weeks ago


Cape Town, Western Cape, South Africa RTT Full time

The Role

The role of the Office Co-Ordinator is to be the face of Pingo as the front of office, take ownership for the smooth running of the Cape Town office and assist various departments with administrative tasks.

The Office Co-Ordinator is responsible for make all travel bookings in line with business rules and processes. Greet Pingo employees when they first arrive in the morning. Be a culture champion. Greeting visitors and directing them to the appropriate person or department. Answering incoming calls and responding to general inquiries in a professional manner. Maintaining a clean and organized reception area. Managing office supplies inventory and ordering as needed Coordinating office maintenance and repairs. Overseeing office security procedures, including access and biometric management. Supervise the cleaning staff and conduct monthly meetings supplier account manager Coordinate with the building manager concerning maintenance.

Supervise providers for all office maintenance and support functions Manage the booking of the meetings rooms Check hourly that all meeting rooms are visitor ready Booking travel arrangements (flights, accommodation, transportation) for staff members in accordance with company policies and budgets.

Managing travel itineraries and providing necessary documentation. Providing administrative support to various departments, including document preparation, data entry, and scheduling meetings. Assisting in the onboarding process for new employees. Coordinating team events and activities.

Generating purchase orders for administrative tasks Health & Safety representative for the office Conduct regular risk assessments Ensure the first aid kits are stocked and maintained Ensure H&S committee meet as regularly as required and take minutes of the meetings.


Skills and Experience
Matric (Essential) Degree (advantageous) Experience in a similar role

Job Reference:
RTT63767
  • Projects Co-Ordinator

    2 weeks ago


    Cape Town, Western Cape, South Africa Hrsense (Pty) Ltdfreerecruit Full time

    Administer and co-ordinate the production planning, implementation and results to the allappropriate departments – Sales, Design, Purchasing, Stores, Quality and Production. Ensure time frames are administered per job and communicated to all appropriate departments ona weekly basis. Co-ordinate all Special Projects identified continuously. Ensure that all...

  • Events Co-ordinator

    2 weeks ago


    Cape Town, Western Cape, South Africa HotelJobs Full time

    A top tourist destination in Cape Town is looking for an Events Co-ordinator to complement their dynamic Conferencing and Events team. They need a well presented, motivated, creative thinker who has a keen interest in the tourism and hospitality sector and an eagerness to contribute to the overall success of one of Cape Town's top tourist...


  • Cape Town, Western Cape, South Africa Yuppiechef Online (Pty) Ltd Full time

    Who we areYuppiechef is South Africa's premier kitchen and homeware store, based in Westlake, Cape Town with retail stores in Cape Town, Johannesburg, Pretoria and Durban. From the humble vision of 2 friends who dreamed of building a strong South African brand, we have grown to a team of over 300 passionate people who are committed to helping our customers...


  • Cape Town, Western Cape, South Africa Feedem Recruitment Full time

    We are looking for a Fleet and Uniform Co-ordinator who will take full responsibilities for the company's fleet and uniform requirements. Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5 000 people ranging from dieticians, chefs and human capital specialists to...


  • Cape Town, Western Cape, South Africa The Royal Portfolio Full time

    The Sales Co-ordinator's core focus it to support the work of the Sales team - to facilitate sales trips, business meetings, inbound visits from travel agents and operators, etc. This vital position in our Head Office requires strong attention to detail, excellent verbal and written communication, and relationship building at the highest level, all in order...

  • Project Co-ordinator

    2 weeks ago


    Cape Town, Western Cape, South Africa Interviewing Dynamix Full time

    Project Co-ordinatorClaremontOur client the leader in the property management industry seeks to appoint a Project Co-ordinator who will be responsible for managing the planning, budgeting, and estimating process for tenant installations, refurbishments, and small works projects.- Responsibilities_ Research, develop and implement systems, procedures and...


  • Cape Town, Western Cape, South Africa The Royal Portfolio Full time

    The Sales Co-ordinator's core focus it to support the work of the Sales Managers - to facilitate site inspections from international Travel Agents and Tour Operators, Journalists and Influencers. This vital position in our Head Office team requires strong attention to detail, excellent verbal and written communication and relationship building at the highest...

  • HR Co-ordinator

    2 weeks ago


    Cape Town, Western Cape, South Africa The Rockefeller Full time

    JOB TITLE:HR Co-ordinatorAbout the roleA Human Resources Coordinator is responsible for managing every aspect of the employment process, including orientation and training new staff members. They also assist with payroll management, so employees receive their salaries on time. This role would suit someone who likes a variety of tasks and has excellent time...


  • Cape Town, Western Cape, South Africa HotelJobs Full time

    Our client a luxury travel company, is seeking an Agent Sales Service Co-ordinator to join their team in Cape Town. As an Agent Sales Service Co-ordinator, you will be responsible for providing administrative and sales support to our Agent Sales Manager.Responsibilities: Provide administrative and sales support to the Agent Sales Manager. Prepare quotes and...


  • Cape Town, Western Cape, South Africa Beck Family Estates Full time

    Vacancies:Marketing Coordinator - Steenberg Vineyards (Based at Steenberg Vineyards)Marketing coordinator - Graham Beck (Based at Observatory)Division: Beck Family Estates - MarketingReports to: Marketing ManagerJob Type: PermanentPosition summary:______________________________________________Steenberg Vineyards and Graham Beck brands are looking for dynamic...


  • Cape Town, Western Cape, South Africa NDC Personnel & Contractors Full time

    Are you a SHEQ Co-ordinator and a safety superstar with a passion for co-ordinating and delivering company safety, health and quality? If so, we've got an exciting opportunity just for you in Cape TownIn this role, you'll be the go-to person responsible for SHEQ compliance for an awesome team of around 200 employees. So, if you thrive on making sure everyone...


  • Cape Town, Western Cape, South Africa Truworths Full time

    We are looking for an experienced Stationery Co-ordinator to provide an effective and efficient stationery ordering and reconciliation process for all Truworths zones. These include Head Office, Distribution Centers and for all South African and African Stores. This position is based at the Truworths Head Office in Cape Town.Key Responsibilities:Preparing...

  • Project Co Ordinator

    2 weeks ago


    Cape Town, Western Cape, South Africa Hi-Tech Recruitment Full time

    Western Cape, CPT - CBD**R R 20000 Monthly Basic Salary (Medical allowance, pension and bonus, Market related, Negotiable)Project Co-ordinators, Junior Project Managers. This is your shot to work for the largest Company of its kind globally ***Requirements: 2 years minimum in a Project Management role***: - Working knowledge of project management...


  • Cape Town, Western Cape, South Africa Integration Full time

    SOCIAL MEDIA AND ONLINE MARKETING CO-ORDINATOROur Client is a mixed-use development in Cape Town combining office, retail, residential and leisure components in an integrated, stimulating and aesthetically pleasing urban environment.They are looking for a Social Media Co-ordinator who will co-ordinate and manage multiple company brands online presence in...


  • Cape Town, Western Cape, South Africa JUWI GmbH Full time

    Logistics Co-ordinator (M/F/d):Cape Town, South AfricaWork experienceTransport At JUWI you have the chance to work on a real project for the future of our planet. JUWI South Africa is part of the international JUWI Group, one of the world's leading renewable energy companies.Our business is focused on deploying the highest quality Solar Photovoltaic and...


  • Cape Town, Western Cape, South Africa HotelJobs Full time

    JOB PURPOSE: To liaise with all clients, ascertaining their requirements and coordinating as well as successfully executing weddings and events in a timely manner in accordance with the set standards of the hotel, with the intention of ensuring that the highest standard of performance and service is achieved by all relevant parties.MINIMUM EXPERIENCE AND...


  • Cape Town, Western Cape, South Africa POP WAREHOUSE (Pty) Ltd Full time

    Event Co-ordinator Job description: Maintain the company's existing relationships with a client/ group of clients so that the clients continue to engage with POP Logistics in a sustainable and positive manner Managing the relationship with the client to high standards Interface with client and account coordinators Identifies and anticipate client...


  • Cape Town, Western Cape, South Africa Recruit4Success Full time

    Our client is one of the largest independent below-the-line marketing agencies that has been assisting the world's leading brands break through crowded consumer markets with data-enabled, tailor-made shopper marketing solutions since 2005.They are seeking a marketing co-ordinator to join their dynamic team. You will be accountable for the management,...


  • Cape Town, Western Cape, South Africa Oona Kriedemann Full time

    Published May 11, 202 Location Cape Town, South Africa Category Business Job Type Fulltime Salary Type Monthly Salary Salary NEGOTIABLEDescription:NATIONAL SALES CO-ORDINATOR - SKITLAND - RnegAn established manufacturing company in the Northern Suburbs is seeking a national sales coordinator.The Successful Applicant: Will be servicing an existing customer...


  • Cape Town, Western Cape, South Africa HotelJobs Full time

    Banquetting Co Ordinator for this Destination Hotel on the Atlantic SeaboardTo support the food and beverage team by managing and coordinating the outlet reservations and affiliated administrativetasks.EMPLOYEE VALUE PROPOSITION**:basis as part of a highly effective team; whilst operating within clearly defined standards and expectations; where...