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Administrative Coordinator

1 week ago

Randburg, Gauteng, South Africa Sagan Recruitment Full time
Job Title: Administrative Coordinator

We are seeking a highly organized and proactive administrative coordinator to support daily operations, executive functions, and team coordination.

The ideal candidate thrives in fast-paced environments, manages competing priorities effectively, and ensures seamless administrative processes.

  • Administrative & Executive Support:
    • Manage calendars, schedule meetings, and coordinate travel arrangements.
    • Handle email inboxes, draft correspondence, and facilitate professional communication.
    • Set up and process eSignature documents, ensuring completion and accuracy.
    • Maintain organized records, databases, and document management systems.
    • Assist with expense tracking, invoicing, and basic financial reporting.
  • Project & Operations Support:
    • Support process improvement efforts to enhance efficiency.
    • Assist in coordinating between teams or departments to ensure smooth workflow.
    • Organize team events, off-sites, and special projects as needed.
    • Research and compile data for reports, presentations, or operational decisions.
  • Communication & Collaboration:
    • Act as a liaison between executives, teams, and external stakeholders.
    • Maintain professional, clear, and timely communication across multiple channels.
    • Ensure follow-ups are completed on time and key tasks are addressed.

Required Skills and Qualifications:

  • Previous experience in administrative support or operations.
  • Strong organizational and time-management skills.
  • Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and Microsoft Office (Word, Excel, Outlook).
  • Excellent verbal and written English communication skills.
  • Ability to prioritize tasks, take initiative, and work independently.
  • Strong attention to detail, problem-solving skills, and adaptability.