Office Coordinator
3 days ago
Position Overview
The Administrative Coordinator at Pangea Professional Services plays a pivotal role in streamlining office operations and supporting executive management. This position requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment. As an Administrative Coordinator, you will be responsible for day-to-day administrative tasks, improving office efficiency, and assisting in project management activities.
Key Responsibilities
- Provide executive support by managing schedules, arranging meetings, and coordinating travel logistics
- Prepare and edit reports, presentations, and other documents as needed
- Act as the primary point of contact for internal and external communications
- Assist in project management by tracking deadlines and ensuring stakeholders are informed of progress
- Organise and maintain office filing systems and databases, ensuring accurate and up-to-date records
- Manage office supplies inventory and coordinate maintenance for office equipment
- Support the team in other administrative tasks as assigned to enhance overall productivity
Health and Safety Responsibilities: In addition to your administrative duties, you will also play a key role in ensuring a safe and healthy work environment. This includes:
- Implementing and maintaining health and safety policies and procedures
- Conducting regular safety inspections and risk assessments
- Coordinating health and safety training sessions for staff
- Ensuring compliance with all relevant health and safety regulations
- Responding to and addressing any health and safety concerns or incidents promptly
Your commitment to health and safety will help create a secure and productive workplace for all employees.
Requirements
Education and Experience Requirements
- High school diploma or equivalent; an associate or bachelor's degree in business administration is preferred
- 3-5 years of experience in an administrative role, preferably in a corporate environment
Technical Skills
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Experience with project management tools and CRM software
- Ability to learn new software and tools quickly
Personal Attributes
- Excellent interpersonal and communication skills, both written and verbal
- Strong organizational and time management skills with a high level of attention to detail
- Ability to work independently and collaboratively within a team
- Proactive problem-solving skills and adaptability to changing priorities
- Professional demeanor and a customer-focused attitude
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