HR Administrator
2 months ago
**We are looking for someone to provide administrative support and co-ordination to the Merchant Trainee Programme Recruitment team and the Human Resources Development Department, so as to support the successful recruitment of high potential Merchant Trainees and Designates.**
**Key Responsibilities**:
- **Administration/Co-ordination**
- Support and coordination of mock interviews, career fairs, industry days and upcountry travel associated with the graduate recruitment campaign.
- Preparing and distributing accurate interview packs to interviewers ahead of time and coordination of Psychometric tests.
- Responsible for the integrity of information on Neptune which includes the summary of all relevant information.
- Building strong relationships with the Merchant and HRD Departments in the business, to ensure co-operation in the interviewing process and support from these key role players
- Conduct reference checks and provide support to the Recruiter with offer motivations
- Fashion Internship support: set up interviews and assessments, capture information on spreadsheets, provide assistance with internships logistics / coordination where required
- **Management of information**
- Create/maintain effective filing systems for recruitment materials, so as to make them easily accessible to team members
- Appointing newly recruited Trainees onto Oracle
- Conduct 3 month follow-up with Trainees and feedback within 48 hours.
- **Graduate Drive event Co-ordination**
- Booking all events in the Grad calendar and submit forms /registrations to institutions
- Coordinate, participate and assist with mock interviews
- Gifting: sourcing gifting ideas from the team, getting costing and quotes to be compared, getting approval and sticking to lead time
- Set up career fairs and events
- Liaise with and coordinate visual display and logistics where required (e.g. set up of banners, chairs, stands, tables, marketing materials, gifting, etc.)
- Co-ordinate diaries & booking presenters/ facilitators for events
**Qualifications and Experience**:
- Matric with a relevant HR qualification
- Minimum of 6 month HR admin experience
- MS Office experience
**Competencies**:
- Highly organised, results driven with good time management
- Proficient in MS Office or related packages
- Strong communication skills
- High attention to detail
- Service orientated
- Confidential and discerning approach
- Adaptable, enthusiastic and energetic
- Team focused
- Ability to use initiative
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