HR Administrator

2 weeks ago

Cape Town, South Africa Banxso Full time

**JOB SUMMARY**:
As an HR Administrator, you will play a crucial role in supporting various human resources functions by providing various functions and assist in ensuring smooth day-to-day operations within the HR department. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

**KEY RESPONSIBILITIES**:
**Recruitment and Selection**:

- Coordinate pre-employment checks and documentation for new hires.
- Maintain recruitment files and databases.

**Onboarding, Orientation and Offboarding**:

- Facilitate the onboarding process for new employees, including preparing necessary paperwork, conducting orientations, and assisting with training schedules.
- Coordinate the onboarding process for new hires, including the obtaining and completion of paperwork, arranging training arrangements, and the provision of necessary resources ensuring a smooth transition for new employees into the organization.
- Process employee terminations, conduct exit interviews, and ensure all offboarding procedures are completed accurately.

**HR Administration**:

- Maintain accurate and up-to-date employee records in both physical and digital formats.
- Support HR administrative tasks, including the preparation of HR-related documents, letters, and reports.
- Manage employee leave requests and attendance records.
- Assist in generating HR reports and analysing HR metrics as needed.
- Support benefits enrolment processes and assist employees with benefits-related inquiries.
- Maintain benefits records and assist in resolving any issues related to employee benefits.

**Employee Records and Documentation**:

- Maintain accurate and up-to-date employee records, including personal information, contracts, and performance evaluations, IR records ensuring compliance with data protection and privacy regulations.

**Employee Relations**:

- Address day-to-day employee queries and concerns and assist in resolving minor employee relations issues and escalate more complex matters to the HR Manager.
- Scribe at disciplinary hearings.
- Keep an up-to-date tracker of all disciplinary sanctions and records.

**Labour Relations**:

- Address and resolve workplace issues, grievances, and disputes through effective communication and conflict resolution strategies.
- Facilitate effective communication between management and employees.
- Assist in the development and implementation of disciplinary procedures.
- Conduct investigations into alleged misconduct or policy violations and recommend appropriate actions.
- Ensure compliance with local labor laws and regulations.

**Performance Management**:

- Conduct performance improvement and appraisal meetings with employees and Team Leaders.

**Training and Development**:

- Coordinate internal training programs, initiatives, and interventions for employees.
- Track employee training and development activities.
- Support employee development initiatives to enhance skills and competencies.

**Policies and Procedures**:

- Assist in updating and maintaining HR policies and procedures manuals.
- Provide guidance and communicate to employees on HR-related policies and procedures.

**Health and Safety**:

- Assist in implementing health and safety programs and initiatives.
- Participate in the coordination of workplace safety activities.

**HR Reporting**:

- Generate and maintain HR reports as needed.
- Develop and present HR reports to HR Manager and Leadership for informed decision-making.

**General HR Support**:

- Assist with HR projects and initiatives as assigned.
- Collaborate with other HR team members to ensure consistent and efficient HR service delivery.

**Requirements**:

- National Diploma in Human Resources, Labour Law, Business Administration, or a related field.
- Preferable proven experience as an HR Administrator or similar role.
- Strong understanding of HR processes and procedures.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- High level of discretion and ability to handle confidential information appropriately.
- Preferrable knowledge of working with HR management systems (e.g., ESS/ Sage) for managing employee data, payroll, and benefits.
- Excellent communication and interpersonal skills.
- Teamwork and ability to collaborate effectively.
- Excellent administrative skills.
- Detail-oriented with a focus on accuracy and attentiveness.
- Knowledge of South African labour laws and regulations.

**Benefits**
- Medical aid with discovery (100% contribution)
- Gym membership (100% contribution)
- Group risk benefits (100% contribution)
- Onsite Parking
- Breakfast snack, lunch and refreshments.

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