HR Administrator

2 weeks ago

Johannesburg, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for an HR Administrator who will be responsible to provide efficient HR administration support to the HR Team for designated business units/contracts, assist with the implementation of HR projects, communicate general HR and risk management advice; ensure a proactive approach to compliance and corporate governance from an HR perspective.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

**Duties & Responsibilities**:
**HR Administration**:
Engagements, Terminations, Transfers, Allowances, Incentives, Disciplinary Notices:

- Prepare and obtain sign off on all relevant HR documentation for all Inland and Head office sites and departments.
- Control all documentation from time of initiation and follow through on all outstanding documentation for designated business units.
- Engage with new recruits on company benefits and completion of the relevant documentation thereof when necessary.
- Prepare and collate all HR related documentation for operations and ensure timeous sign off and submission to CAB.
- Notify relevant departments for terminations of the following:

- Sim Card deactivation or transfer
- Access deactivation
- Obtain sign off on all HR documentation packs from HRBP before submission for processing.
- Ensure all LOA’s, Promotion, Transfer etc letters are timeously prepared, signed off and submitted for processing.
- Co-ordinate induction program for all new recruits or new business.
- Assist with the organisation of Long Service Awards when required.
- Assist employees with benefit claims - funeral, death, disability provident fund claims and COIDA processes to ensuring that all required documentation is provided in the absence of the CAB Administrator.
- Responsible for updating and maintaining business unit organograms.
- Responsible for the data integrity for Inland and Head Office.
- Responsible to ensure all HR related documents are correctly uploaded to the HR Drive and file manager.
- Maintain and update IR, Projects and BAU so that it is always current.

**Employee Relations**:

- Provide basic advice and support to line managers and employees on Employee Relations matters in line with SA Law and regulations, company policy and procedures, taking into account relevant business objectives and industry best practise to minimise legal risks.
- Coordination of disciplinary hearings, grievances and appeal processes.
- Coordinate ER training with the training department for designated business unit when required.
- Assist line managers in drafting and review of warning forms issued to employees to ensure that correct codes are utilised in line with company disciplinary procedure. Ensure the HRBP vets document before issuing.
- Develop and maintain an IR tracker to keep records of the cases, outcomes and timeframes related to disciplinary actions taken against staff members.
- Preparation of CCMA file and submission to HRBP for designated Business Unit.

**Reporting**:

- Co-ordinate, consolidate, compile and submit all weekly/monthly reporting to the HRBP within set timeframes; e.g. Reports on exit interviews and trends.
- Prepare all HR related documents for HR Operations, ensure timeous sign off and submission to relevant departments.
- Assist in the preparation of monthly and weekly reporting and submit to relevant parties ie. Temp Layoff Schedules, Opco Reporting, IR Status Reports etc.
- Collation, consolidation, and distribution of all operational reporting.

**Additional**:

- Undertake such other responsibilities as directed by Management of the HR Department that will drive the sustainability of HR.
- Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.
- Assess and take responsibility for one’s own performance.
- Promote Company image and corporate citizenry through deliberate and co-ordinated HR activities.
- Participate in HR Projects as and when the need arises.
- Occasional visits to sites when required.

**Skills and Competencies**:

- MS Office, Excel, PowerPoint
- Strong communication and interpersonal skills
- Agile
- Planning and organising
- Time Management
- Report Writing
- Commercial awareness
- BCEA, Labour Relations Act, Skills Development Act, Employment Equity Act, Health & Safety Act

**Behavioural Qualities**
- Self-disciplined, motivated, energetic self

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