Executive Assistant

4 months ago

Cape Town, South Africa Jem Full time

**Join Jem as the Executive Assistant to our Founders.**

**What we do**:
There are 2.7 billion frontline employees globally and yet they make up only 1% of software spend. As a result, HR processes are long, tedious and often manual, and employees struggle to get what they need to do good work.

Enter Jem HR: Jem super-powers a businesses HR administration by focusing on digitally connecting the majority of an employer's workforce using the most used messaging app in the world - WhatsApp.

**About the role**:
We're looking for a highly energetic person with unparalleled organisational skills. If you are used to predictability, clearly established processes and working slowly, this is not the role for you. You need to be high energy, proactive, scrappy and a jack-of-all trades As an Executive Assistant, you'll be responsible for managing the Founders' schedules, travel, and personal tasks, as well as supporting the operations of our Cape Town and Johannesburg offices. If you’re interested in a highly varied role, you have an unflinchingly positive attitude and a passion for getting sh*t done, this may be the role for you.

**Responsibilities**:
For the founders
- Prepare and edit communications, presentations and other documents
- Schedule meetings, events and appointments
- Book flights, accommodations, and transportation as needed
- Support us managing and maintaining our homes
- Manage personal tasks such as sourcing gifts, booking personal travel, accommodation, visas, insurance etc

For the business
- Manage the supplies, cleaning and maintenance of the Cape Town and Johannesburg offices
- Fix things when they aren’t working or buy things if necessary: cable organisation, more cutlery or crockery, Wifi etc.
- Coordinate events and catering
- Travel to Johannesburg at least once a month to provide on-the-ground office management
- Help keep our beloved plants alive
- Manage all our equipment and assets (e.g. laptops) ⁠
- Bring a high level of energy, enthusiasm, and positivity to the workplace every day

**Requirements**:

- ⁠2+ years of experience as an Executive Assistant or similar role ⁠
- Proven track record of exceptional organisational and problem-solving skills ⁠
- High energy and a positive attitude, with a passion for delivering outstanding results
- Strong communication skills and the capacity to work independently and as part of a team. ⁠
- Strong attention to detail and ability to multitask with ease ⁠
- Proficiency in the Google Suite
- Ability to maintain confidentiality and discretion in all aspects of the role ⁠
- Willingness to travel to Johannesburg at least once a month
- Willingness to work a full day in office at least four days per week
- Flexible and adaptable, with the willingness to take on tasks as needed to support our business and our personal lives
- Valid driver’s licence and your own car

**Compensation and Benefits**:

- Competitive salary
- Monthly medical aid and internet contributions
- 22 days of annual leave
- Office tech - that will optimise your working environment. This can be used for your home or in-office working space
- Free lunches on Jem three times a week

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