Executive Assistant

3 months ago

Cape Town, South Africa Lesedi Full time

**PURPOSE OF ROLE**

The Executive Assistant provides comprehensive administrative support to the Managing executive and

the department and is required to handle various administrative, logístical and financial tasks.

The role involves obtaining and managing cash flow updates from subsidiaries, coordinating

international and national assignments, handling procurement functions, and ensuring effective

stakeholder engagement. The role requires a high level of organization, document control, and integrity.

**KEY PERFORMANCE AREAS**

***Financial Administration**:

- Obtain and manage cash flow reports from subsidiaries
- Handle minor account queries

**Logistics Management**:

- Coordinate international and national assignments for technicians, staff, and executives
- Manage travel visas and arrangements
- Provide support during assignments, including site work during outages

**Administrative Support**:

- Assist executive team and department
- Manage booking hours, purchase requisitions, and documentation control

**Stakeholder Engagement**:

- Maintain effective communication with relevant parties
- Uphold strong client relationships

**Document Control and Organization**:

- Maintain high standards of document control and integrity
- Assist with procurement requirements and supplier liaison

**QUALIFICATION** AND EXOERIENCE**
- Grade 12 with additional formal training in business administration or related field
- Minimum 5 years proven experience as an executive assistant or similar role in a project-oriented environment.
- Demonstrated experience in handling financial and logístical tasks

**COMPETENCIES**

**KNOWLEDGE**:

- Financial report structures and minor accounting processes
- International and national travel regulations and visa requirements
- ERP systems for booking hours and managing purchase requisitions
- Company policies, procedures, and procurement processes

**SKILLS**:

- Excellent organizational and multitasking abilities
- Strong written and verbal communication
- Efficient problem-solving and query resolution
- High attention to detail
- Proficiency in ERP systems and administrative tools

**BEHAVIOURS & PERSONAL ATTRIBUTES**:

- High level of integrity and reliability
- Proactive approach to work
- Adaptability to changing priorities
- Strong customer orientation
- Effective team collaboration

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