Executive Assistant

5 months ago

Cape Town, South Africa WiH Recruitment Full time

Women in Healthcare (UK) are looking for an experienced Executive Assistant to provide support to senior management with organisation, scheduling, correspondence, human resources, and meetings. They will take responsibility and ownership of project management, deadline compliance, and important documents and files. This role is to support the Operations Manager and two Managing Directors.

Women in Healthcare (UK) are a UK based company with an office in Cape Town, South Africa.

**Executive Assistant Job Duties**
- Organise and schedule meetings
- E-mail management
- Prepare meeting agendas, perform research for meetings, and take minutes during meetings
- Book business travel arrangements, including transportation and lodgings for senior management and other staff members
- Perform reception duties such as answering phones where necessary
- Manage the diaries and schedules of senior management
- Liaise with clients
- Organise events
- Solve simple IT problems and contact the IT department when necessary
- Maintain electronic filing system, ensuring processes and software are up to date and in working order
- Manage projects and follow-up with team members where required
- Maintain a strong working relationship with other relevant departments
- Liaise with other staff members on behalf of senior management
- Handle payroll, HR, and recruitment duties where necessary
- Prepare and deliver monthly reports
- Chasing up of outstanding client invoices

**Essential requirements**:

- At least 5 year's experience as an Executive Assistant
- Excellent grasp of the English language
- Competent with Microsoft Office suite
- Team player
- Presentable and polished in appearance
- Proactive and able to work under pressure
- Excellent ability to prioritise and pre-empt requirements
- Understanding of the importance of discretion and confidentiality
- Deadline-driven
- Exceptionally organised

**Benefits**:

- Hybrid working - ideally Cape Town based as requirement to attend the office for initial set up and occasional meetings
- Laptop provided
- Salary dependent on experience

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 3 years (preferred)

**Language**:

- English (required)

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