Executive Assistant

5 months ago

Cape Town, South Africa Believe Resourcing Full time

**About our Client**:
Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth.

**About the Role**:
The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior Management Team, in order to assist with fulfilling the above mentioned duties.

The Executive Assistant prioritises and organises daily agendas to optimise productivity.

**Purpose of the Role**:

- The Executive Assistant will provide general and administrative support to the CEO, working flexibly across a range of functions.
- The Executive Assistant will be an essential member of the team and will contribute towards the smooth running of the CEO’s diary, daily tasks and responsibilities.
- The Executive Assistant will work towards fulfilling the organisation’s commitment to a high quality of service and will promote and embody the school’s ethos.

**Responsibilities**:

- Be proactive in assisting the CEO - e.g. scheduling recurring appointments, drafting itineraries and so forth.
- Organise travel arrangements for the CEO and any other staff members as required by the CEO.
- Be detail-oriented and have the ability to multi-task and prioritise.
- Be willing to assist with certain personal tasks - e.g. renewing a car license, organising doctor’s appointments, etc.
- Put together/source/assist with the necessary documentation/paperwork/presentations for meetings and have a working knowledge of issues, prepare minutes, monitor and follow up actions as appropriate.
- Ensure an understanding of the entire organisation and keep up-to-date with any changes, new projects and so forth.
- Ensure that all documentation and information are kept private and confidential and are strongly protected through secure storage of confidential papers, files, and electronic data.
- Assist with student reports if and when necessary.
- Manage the CEO’s diary by ensuring there are no appointment clashes, that there is enough time between meetings for administrative tasks to be completed, and that travel time is taken into account between certain meetings. The Executive Assistant will have to ensure that all meeting attendees are timeously notified of any cancellation/change of venue, day, or time.
- Ensure that all relevant stakeholders are kept abreast of any necessary information and/or action points required as requested by the CEO.
- Maintain positive working relationships across the organisation.
- Receive visitors on behalf of the CEO and make them welcome until the CEO is available.
- Be considerate of the CEO’s time, environment, and well-being.

**General Tasks**:

- Using Microsoft packages, particularly Word and Excel.
- Assisting with all administrative duties such as photocopying, filing, etc.
- Assisting with events such as year-end functions, birthday celebrations, launches and so forth.
- Attend and participate in meetings and training as appropriate.
- Maintain a helpful, professional demeanour at all times and receive queries and complaints in a calm, positive and reassuring manner.
- Promote and speak well of the organisation and staff at all times and address any concerns about our client by speaking with the Senior Management Team and CEO.
- Adhere to and work within our clients’ practices and policies.
- Keep all matters confidential.
- Be flexible and highly organised.
- Work towards and achieve deadlines in a calm and confident manner when under pressure.
- Undertake other duties pertinent to the scope of the position, as required by the CEO.
- Support other team members in the office and step in to assist them where necessary.

**Salary**:
R20 000 to R35 000, depending on experience.

**Salary**: R20,000.00 - R35,000.00 per month

**Education**:

- Bachelors (required)

**Experience**:

- Executive Personal Assistance: 2 years (required)

  • Executive Assistant

    2 months ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Personal Assistant Job DescriptionWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment. As a Personal Assistant, you will provide administrative support to the Executive and his Executive Assistant, handling various tasks, including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    1 month ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment SA. As a Personal Assistant, you will provide administrative support to our CEO and Executive Assistant, ensuring the smooth operation of the executive office.Key Responsibilities:Calendar Management: Assist in managing the...

  • Executive Assistant

    1 month ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Personal Assistant Job DescriptionWe are seeking a highly skilled and organized Personal Assistant to join our team at Frogg Recruitment SA. As a Personal Assistant, you will provide administrative support to our Executive and Executive Assistant, handling various tasks, including scheduling, document management, and event coordination.Key...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Capital Assignments Full time

    Are you ready to elevate your career by joining one of the worlds leading independently owned family offices? As Executive Assistant you’ll be the main support to the CEO, and display outstanding multitasking abilities and commitment to excellence. MAIN DUTIES INCLUDE: - Act on behalf of the CEO, screening, directing and actioning inbox correspondence,...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    2 months ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Executive Personal AssistantWe are seeking an experienced Executive Personal Assistant to join our team at Frogg Recruitment in Stellenbosch.Key Responsibilities:Manage the Executive's diary and make travel arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer telephones and screen callsType correspondence,...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town  Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations. Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or...

  • Executive Assistant

    4 weeks ago

    Cape Town, South Africa FROGG Recruitment Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    6 days ago

    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    2 months ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Executive Personal AssistantWe are seeking an experienced Executive Personal Assistant to join our team at Frogg Recruitment in Stellenbosch.Key Responsibilities:Manage the Executive's diary and make travel arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer telephones and screen callsType correspondence,...

  • Executive Assistant

    4 weeks ago

    Cape Town, Western Cape, South Africa Kupa Global Full time

    Job Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Officers in Cape Town. The successful candidate will be responsible for ensuring the smooth operation of the office, managing complex calendars, and coordinating travel arrangements.Key Responsibilities:Diary...

  • Executive Assistant

    3 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Executive Assistant provides comprehensive administrative support to the Managing executive and the department and is required to handle various administrative, logístical and financial tasks. The role involves obtaining and managing cash flow updates from subsidiaries, coordinating international and national assignments,...

  • Executive Assistant

    3 weeks ago

    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills,...

  • Executive Assistant

    3 weeks ago

    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview:We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention...

  • Executive Assistant

    3 weeks ago

    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview:We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive’s and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units. **Critical Experience**: Minimum of 3-5 years executive support, specifically with supporting multiple...

  • Executive Assistant

    1 month ago

    Cape Town, Western Cape, South Africa Frogg Recruitment SA Full time

    Job Title: Executive Personal AssistantOur client, a leading corporate entity in Stellenbosch, is seeking an experienced Executive Personal Assistant to support the CEO in daily tasks and operations.Key Responsibilities:Manage the CEO's diary and make arrangementsRun personal and work-related errandsCoordinate meetings, conferences, and functionsAnswer...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am) Location: Remote **Job Type**: Full-Time Are you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a...

  • Executive Assistant

    5 months ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 3 hours ago **Location**: Cape Town, Western Cape **Job Title**: Executive Assistant **Education Level**: High School / Matric **Job Level**: Senior **Minimum Experience**: 5- 7 Years Executive Assistant job vacancy in Sea Point, Cape Town. Our client is looking for an experienced, pro-active, independent working...