Executive Assistant

5 days ago

Cape Town, Western Cape, South Africa FROGG Recruitment Full time
Job Title: Personal Assistant

We are seeking a highly skilled and experienced Personal Assistant to join our team at Frogg Recruitment. As a Personal Assistant, you will provide administrative support to the CEO and Executive Assistant, handling various tasks including scheduling, document management, and event coordination.

Key Responsibilities:
  • Calendar Management: Assist the Executive Assistant in managing the CEO's calendar, including scheduling meetings, appointments, and events.
  • Travel Coordination: Support the Executive Assistant in planning and organizing the CEO's travel arrangements, including booking flights, accommodations, and transportation.
  • Communication Handling: Manage incoming and outgoing communication on behalf of the CEO, including phone calls, emails, and written correspondence.
  • Meeting Support: Assist in the preparation and coordination of meetings, including drafting agendas, taking minutes, and following up on action items.
  • Document Preparation: Prepare, proofread, and distribute documents, presentations, and reports as needed, maintaining organized and accessible records.
  • Personal Errands: Provide support with personal tasks and errands for the CEO, helping to maintain a balance between personal and professional responsibilities.
  • Confidentiality: Maintain strict confidentiality in all matters related to the CEO and the executive office, handling sensitive information with discretion.
  • Liaison Role: Serve as an additional point of contact between the CEO, the Executive Assistant, and internal/external stakeholders, facilitating smooth communication and collaboration.
  • Administrative Support: Assist the Executive Assistant with various administrative tasks, such as organizing files, managing supplies, and coordinating with other departments.

Requirements:

  • Diploma or degree in business administration, office management, communications, or a related field.
  • 25 years of experience in a personal assistant or executive assistant role, preferably to CEOs.
  • Proficiency in Microsoft Office and excellent communication skills.
  • Basic project management training.

Apply online: Frogg Recruitment

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