Executive Assistant

5 months ago

Cape Town, South Africa Bo-Smart Ltd Full time

**Executive Assistant (remote)**
- **Hiring Company: Luscombe & Co.**_

**Overview**

**About the company**

Luscombe & Co. is a property management company based in South Wales, with a legacy spanning just under 20 years. Our expertise extends beyond property management to encompass property sales and investment services for our clients. We take pride in our multinational presence, with dedicated teams operating both in South Africa and the UK. Our commitment to excellence and client satisfaction has cemented our reputation as a trusted partner in the property market.

**Required skills and experience**

For this role, a strong Internet connection is required, along with:

- Proven experience as a Personal Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organisational and time management skills.
- Ability to work under pressure and meet deadlines.
- Strong communication and interpersonal skills.
- A polite and professional telephone manner.
- An aptitude for working with people.
- Fluency in English (additional languages are an advantage).
- Proficiency in Microsoft Office Suite, particularly Excel, and other office management tools.
- Ability to work independently and as part of a team.
- High level of attention to detail and accuracy.
- Experience with a UK customer base.
- Work experience in property management and financial administration.

**Job description and daily responsibilities**
- Manage and organise calendars, schedule meetings and appointments.
- Make and take phone calls as required.
- Act as a liaison between the executive team and other stakeholders.
- Handle property management tasks, including liaising with property management companies and overseeing maintenance issues.
- Process and pay invoices in a timely manner.
- Maintain and update spreadsheets and databases with financial and other data.
- Prepare and manage correspondence, reports, and documents.
- Take meeting notes and prepare meeting minutes.
- Assist with personal tasks and errands as needed.
- Handle confidential information with discretion.

Working hours are flexible, but availability during standard business hours is required.

**Job Types**: Full-time, Permanent

Pay: From R15 000,00 per month

**Education**:

- High School (matric) (preferred)

**Experience**:

- property management: 1 year (preferred)
- financial administration: 1 year (preferred)
- executive assistant: 3 years (required)

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