HR Administrator/exec Pa

1 day ago


Cape Town, South Africa Rory Mackie & Associates Full time

**Overview**:
Our client is a leading import and distribution business (wholesaler) of high-end Eletronic, digital, personal and household products.

**The role has the following responsibilities**:

- **HR Administrator -** **this would require around 60% of the focus of the role**
- Maintain all human resources records for 60+ staff nationally
- Contracts
- Leave
- Payroll and salaries (working with outsourced service provider)
- Attendance
- Disciplinary and performance processes
- Recruitment assistance
- Employee wellbeing etc.
- **Executive PA to CEO and FD/Commercial Director - **this would require around 40% of the focus of the role**
- Maintaining the CEO’s and CFO’s business and personal diary
- Setting up of all appointments
- Arranging of all business and personal travel - locally and internationally
- Scheduling and co-ordinating events and functions
- Dealing with all business and personal matters where required
- Co-ordinating personal financial and administrative functions
- Co-ordinating of all meeting arrangements
- Obtaining of relevant meeting details and information
- Preparation of correspondence, documentation and presentations where required
- Ensuring a high level of confidentiality
- Liaising with clients and senior executives
- Interacting with people internally and externally at all levels
- Maintaining an effective filing system
- Conducting searches on the internet where required
- Providing back-up to staff where required
- General Administration
- Office Management for Cape Town offices
- Facilities Management - maintenance for Cape Town offices

**Requirements**:

- 3 - 7 years' experience as an HR Administrator
- The person should be mature to be able to handle role and related pressures
- Further studies/a degree would be a distinct advantage in terms of HR related skills
- Need to be a forward thinker
- Need to be open to being continuously challenged
- Must be open to ongoing learning, improvement and change
- Must be able to handle criticism

**Functional Competencies**

***

**Ability to**:

- Deal with all matters with a high level of confidentiality
- Have high attention to detail
- Build relationships - must have an interest in people
- Be assertive
- Speak with tact
- Engender trust
- Co-ordinate and plan effectively
- Carry out instructions
- Think independently
- Solve problems
- Use initiative
- Multitask - run with a diverse range of responsibilities
- Communicate effectively with clients (internal and external)
- Communicate with senior executives and low level staff
- Be creative and demonstrate flair
- Work independently and in a team
- Work to deadlines and prioritise
- Manage pressure in an entrepreneurial environment
- Focus on the detail as well as see the bigger picture
- Cope with a stressful role within a stressful environment
- Create their own direction and work independently
- Operate within a “loose” culture
- Be tenacious

**Experience in**:

- HR Administration and support
- Senior PA executive secretarial role
- Co-ordinating travel arrangements
- Co-ordinating functions or events
- Dealing with clients in person and over the phone
- Solving problems and dealing with queries
- A client service role
- Working to deadlines
- Working with human resources related work

**Knowledge of**:

- Computer systems - MS Office packages (Word, PowerPoint, Excel)
- Spreadsheets/Excel particularly
- Retail/Wholesale experience would be an advantage

**Behavioural Competencies**:
***
- Interactive
- Customer Focus
- Resilience
- Assertiveness
- Rapport Building
- Teamwork
- Service
- Cognitive
- Excellence
- Adaptability
- Lateral thinking style


  • Senior Administrator

    7 months ago


    Cape Town, South Africa Sea Harvest Full time

    **JOB PURPOSE & DIMENSION**: To provide efficient PA support to the Group HR Director as well as administrative support to the HR Admin Manger in order to meet the organisation's broader HR administrative and related statutory requirements. Provide administrative support related to the collection, collation, analysis and reporting of HR data and...

  • Office Manager

    7 months ago


    Cape Town, South Africa Candidate Connect Full time

    Great opportunity to join a **Physiotherapy practice** as an **Office Manager / PA**. The practice is looking for a full-time (5-6 hrs/day) administrator, to work as an Office Manager/PA (Mon to Fri), based in **Cape Town, Vredehoek (City Bowl).


  • Cape Town, South Africa Belmar Personnel Full time

    Strong Wealth Management PA experience Tokai area

  • Office Manager/ Pa

    7 months ago


    Cape Town, South Africa Liquid Thought Full time

    **Job Title**: Personal Assistant / HR Administrator **Location**: Cape Town - In office **Job Type**: Full-Time **Job Brief**: We are seeking a highly organized and responsible Personal Assistant / HR Administrator to support our senior managers and HR department. **Responsibilities**: - Provide administrative support to senior managers, including...


  • Cape Town, South Africa The Perfect Placements Full time

    Our client, a leading forex broker in South Africa, is looking for a PA/Administrative Assistant to join their dynamic team in Cape Town. **Responsibilities**: - Setting up & Confirming meetings (online, in-person, and calls) - Completing legal documents (KYB, KYC) - Follow up on invoices, payments - Administrative tasks - Managing & updating databases -...

  • HR Administrator

    7 months ago


    City of Cape Town, Western Cape, South Africa Zeal HR Full time

    **HR Administrator** **Introduction** Our client is seeking an energetic individual with high emotional intelligence who is eager to learn and further expand their knowledge in the HR domain. The HR Administrator will support the Global HR Team by ensuring that all administrative duties of the department are performed in a timely manner. Although the...


  • Cape Town, Western Cape, South Africa HR Genie Full time

    Human Resources Administrator Job DescriptionThe HR Genie seeks a skilled Human Resources Administrator to join their team in Cape Town. In this role, you will be responsible for providing administrative support to the Human Resources Department and assisting with various HR-related activities and tasks.The successful candidate will have a degree or diploma...


  • Cape Town, Western Cape, South Africa HR Genie Full time

    Job OverviewWe are seeking a skilled HR Administrator to join our dynamic team at HR Genie in Cape Town. As an HR Administrator, you will be responsible for providing effective administrative support to the Human Resources Department and assisting in the implementation of various HR-related activities.Key ResponsibilitiesCompile Offers and Contracts: Compile...


  • Cape Town, South Africa Nathan & Nathan HR Full time

    Job Title:HR & Administration Officer Location: South Africa Experience Required: 3-5 Years Job Summary: Key Responsibilities: 1. Human Resources Management: - Oversee recruitment, onboarding, and offboarding processes. - Manage employee records, payroll, leave, and attendance tracking. - Ensure compliance with local labor laws and regulations. - Conduct...

  • HR Administrator

    2 weeks ago


    Cape Town, South Africa eKomi Holding GmbH Full time

    eKomi is a rapidly growing organization with an office in the heart of Cape Town. With over 60 talented staff members, we are committed to excellence and innovation in our industry. We are currently seeking a versatile and experienced HR Administrator with expertise in Office Management, Recruiting, and Personal Assistance to join our dynamic team. **Key...


  • Cape Town, South Africa Altek Industrial Chemicals SA (Pty) Ltd Full time

    VACANCY Company: Altek Industrial Chemicals SA (Pty) Ltd Location: Rylands, Cape Town Contact person: Anisah Thomas Job title: PA / General Office Assistant Duties & Responsibilities: Perform a variety of administrative duties inclusive of but not limited to the following: - Assisting the Country Head with all round administrative requirements i.e....


  • Cape Town, South Africa Zeal HR Full time

    **HR Assistant/Recruitment** **Administrator** **INTRODUCTION**: An exciting opportunity has become available within the IT industry, for a HR Assistant/ Recruitment Administrator. The position is remote-based. **REQUIREMENTS**: - As a remote member of the HR and Recruitment team, you must be a well-organized self-starter with integrity, capable of...


  • Cape Town, South Africa HotelJobs.co.za Full time

    A Hotel siuated in the waterfron seeks to employ an experienced Personal Assistant with training and HR experience with the following essential requirements: - A minimum of Grade 12 is essential - Office Administration / Secretarial Diploma or related qualification - Must have at least _5 years Executive PA_ experience ie as a SECRETARY within a hotel...


  • Cape Town, South Africa The Recruiters Full time

    Our award-winning client is based in the Southern Suburbs of Cape Town. They currently have a vacancy for a PA to the CEO. As Personal Assistant and Office Administrator you will have a multifaceted role. This will include providing the CEO with full administrative support and attending to all professional and personal tasks as well as being responsible for...


  • Cape Town, South Africa SydSen Recruit Full time

    Western Cape, CPT - CBD - R16 000 - R20 000 Monthly Cost To Company Vehicle Sales Administrator and PA - Cape Town CBD We are currently recruiting for a **Vehicle Sales Administrator / PA** to join a reputable Dealership based in Cape Town. We require a highly organised administrator to provide support to the retail sales team to ensure all paperwork is...


  • Cape Town, South Africa HotelJobs.co.za Full time

    Kendrick Recruitment is thrilled to present an exciting opportunity for an Administrator/PA to join a prestigious finance firm based in Cape Town City Centre. In this role, you will have the unique opportunity to split your time evenly between providing personal assistant support to a key family member and offering administrative assistance within the office...


  • Cape Town, Western Cape, South Africa HR Genie Full time

    Job Title: Cape Town HR Administrator RoleEstimated Salary: R260,000 - R360,000 per annumJob SummaryWe are seeking an HR Administrator to join our team in Cape Town. The successful candidate will be responsible for providing administrative support to the HR department, including maintaining employee records and processing documentation.Main DutiesMaintain...

  • Senior Executive Pa

    7 months ago


    City of Cape Town, Western Cape, South Africa Zeal HR Full time

    **Introduction**: We are seeking a highly organised and efficient **Senior Executive PA/ M**anagement **S**upport **Specialist** to provide administrative support to a **high-level Executive.** This office liaises with a large **European foundation** and is involved in several NPO projects in 7 **different African countries** contributing to education,...


  • Cape Town, South Africa RJPersonnel Full time

    3years Provide administrative support to the business Provide PA assistance to the Executive team Ensure the confidentiality and security of all documents Organizing diaries, including the scheduling of meetings, issuing of calendar invites and booking of meetings Tracking ongoing projects Keep track of important submission dates Assist in the front office...


  • Cape Town, South Africa Invision HR Full time

    We are hiring an **Office Manager / Group PA ** to support a leading company working at the epicenter of the innovation ecosystem. **Summary**:Responsible for effectively managing the day-to-day administrative duties within the office ranging from facility management, office administration, HR support, and Executive assistance. **Location**: Paardevlei,...