Senior Executive Pa

3 weeks ago


City of Cape Town Western Cape, South Africa Zeal HR Full time

**Introduction**:
We are seeking a highly organised and efficient **Senior Executive PA/ M**anagement **S**upport **Specialist** to provide administrative support to a **high-level Executive.**

This office liaises with a large **European foundation** and is involved in several NPO projects in 7 **different African countries** contributing to education, nature conservation and science advancement. **The ability to multi-task and work under pressure, is therefore crucial.**

**What **you'll** do**

**Requirements**:

- Bachelor’s degree preferred
- Minimum 5-8 years of professional experience in similar position
- Proven experience working in a fully confidential environment
- Excellent organisational skills and an ability to keep track of tasks, responsibilities, and deadlines
- Ability to work independently with multiple and complex tasks with strong prioritisation ability included
- Ability to work in a virtual and international environment - demonstrate flexibility to adapt and lead the change
- Passion, the ability to work under pressure, a high level of initiative, dedication to taking responsibility and ensuring quality are essential
- Way of working is very structured, self-directed and organized
- Solid know how of MS Office products Outlook, Word, Excel and Power Point
- Profound communication skills in English (written and verbal) are required. German will be an added bonus, but not a requirement.

**Primary duties**:

- Maintaining and organizing appointments, managing inbox, reading and responding to correspondence independently or as agreed with executive
- Arranging business travel and expense tracking
- Coordinating and supporting events for the department as a whole
- Managing workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, inventory etc.
- Monitoring budget: managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users
- Managing stakeholders across all hierarchy-levels
- Conduct research and compile information as needed for various projects and initiatives; prepare presentations and reports.
- Updating materials including PowerPoint and Excel spreadsheets for meetings and presentations
- Assist with personal tasks and errands, such as shopping, reservations, and other miscellaneous requests.

**What is on offer**:

- A meaningful role with high impact
- Exposure to a unique set of topics
- Competitive salary
- Paid time-off and holidays

Feel free to join us Zeal HR on **SOCIAL MEDIA** or view all our vacancies on our **WEBSITE**.


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