Office Administration Manager
6 days ago
We are hiring an **Office Manager / Group PA ** to support a leading company working at the epicenter of the innovation ecosystem.
**Summary**:Responsible for effectively managing the day-to-day administrative duties within the office ranging from facility management, office administration, HR support, and Executive assistance.
**Location**: Paardevlei, Somerset West.
**Schedule**: Monday - Friday, 08:00-17:00. Office based
**Responsibilities**:
Office Administration
- Handle all legal documents, SLA’s, NDA’s and supplier onboarding paperwork.
- Ensure security, integrity, and strict confidentiality of all company and employee data.
- Coordinate and manage small projects or events.
- Book business travel arrangements and organise all necessary details.
- Type, compile and prepare reports, presentations and correspondence where required.
- Oversee all office correspondence and administration.
- Implementing and maintaining procedures/administrative systems.
- Manage any relevant databases and filing systems.
- Collate and file expenses and any financial related information accordingly
- Perform review and analysis of special projects and keep the management properly informed
Facilities Management
- Manage relationships with specific service providers, ensuring that service is delivered as required and that all items are invoiced and paid on time.
- Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
- Ensure office efficiency is always maintained by ensuring office policies, procedures, and systems are adhered to.
- Ensure ergonomics within the office and effectively manage of the purchasing of any office equipment and furniture within the allocated budget.
HR Administration
- Partner with HR to ensure all HR activities and related paperwork is in order and properly implemented within the business.
- Assist with specific HR activities such as onboarding and induction, recruitment and selection of specific roles, policy management, training, and development, building the employer brand, etc.
- Plan and execute company events/celebrations such as staff birthdays, annual anniversaries, team building, client lunches, gift cards & flowers, etc.
- Effectively manage any internal communications within the company (birthday messages, annual anniversaries, new joiner notifications, facility updates, HR initiatives, notice board updates, etc).
- Address any queries from staff regarding office management items (e.g., stationery, cleaning and kitchen supplies, travel arrangements, etc).
- Find new and creative ways to keep the team engaged and connected.
Executive Assistance
- Manage the diaries and calendars of the executives.
- Ensure reminders to the executives of important tasks, deadlines, and events.
- Organise and schedule meetings/appointments.
- Prepare meeting agendas where required.
- Accompany the executives to work meetings (where necessary) & take minutes in on-site and off-site meetings.
- Handle any personal requests from the executives.
- Maintain strict confidentiality and discretion throughout all executive dealings.
**Skills required, abilities & knowledge**
Administrative and business skills:
- Outstanding organisational and time management skills.
- Exceptional flexibility and ability to work on multiple projects or tasks simultaneously.
- Strong initiative and a proactive approach.
- Superb verbal and written communications skills.
- Extreme accuracy and attention to detail.
- Ability to thrive under pressure and meet all tasks with ease.
- Demonstrated ability to handle confidential matters.
- Strong problem-solving and decision-making skills.
- Strong business acumen and project management skills.
Tech-savvy skills:
- Strong administration and tech-savvy skills across various devices (pc, laptop, tablet, cell phone).
- Knowledge of the latest Microsoft software.
- Knowledge of various digital platforms currently available and ability to navigate these platforms.
- Ability to understand and make use of current software’s or platforms in the various business’.
People-related skills:
- Impeccable people skills and highly presentable.
- Ability to maintain excellent stakeholder relationships.
- A calm, positive and professional manner.
- Flexible and adaptable approach to work.
- Strong independent judgement.
**Minimum requirements**:
- At least 5 years of experience as a Front Office Manager or Office Administrator.
- Qualification in Business administration and/or HR Management is advantageous.
- Experience as an Executive Assistant or Personal Assistant is advantageous.
- Proficiency in the full Google suite (google sheets, google calendar, google drive) and current platforms in the market.
- Valid driver's license and own vehicle.
Ability to commute/relocate:
- Somerset West, Western Cape: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Do you have a vali
-
Junior Administrator
7 months ago
Cape Town, South Africa Approach Administration Full timeWe are based in Southern Suburbs (Westlake Business Park) and looking for an administrator to join our team. Experience can be an advantage but the right person that trainable and keen to learn is more important. Approach Administration is an administrative office that assists financial planners. We are a close and smallish team of 9 people - minimum 1-2...
-
Senior Customer Relations Officer
4 days ago
Cape Town, South Africa ADvTECH Support Office Full time**Overall Purpose of the Job** Under the supervision of the Head: Academic Operations and the Deputy Head: Academic Operations, the Senior Customer Relations Officer is responsible for ensuring that all student queries related to all aspects of the student experience are dealt with timeously and effectively by the Customer Relations Centre in line with the...
-
Senior Customer Relations Officer
4 days ago
Cape Town, South Africa ADvTECH Support Office Full time**Overall Purpose of the Job** Under the supervision of the Head: Academic Operations and the Deputy Head: Academic Operations, the Senior Customer Relations Officer is responsible for ensuring that all student queries related to all aspects of the student experience are dealt with timeously and effectively by the Customer Relations Centre in line with the...
-
Office Administrator
2 months ago
Cape Town, South Africa Islamic Relief Full time**Position Identification** **Position Title**: Office Administrator **Organisation**: Islamic Relief South Africa **Location**: Cape Town **Reports to**: National Support Services Coordinator **Purpose of Position** - To oversee and effectively manage all aspects of the national office to ensure that optimal efficiency and productivity within the daily...
-
Office Administrator
3 months ago
Cape Town, South Africa African Arete Full timeWe are seeking an Office Administrator for our client site in Cape Town. Requirements - Grade 12 Bachelor’s degree in Human Resources or Business Administration or related field required. A minimum of three years experience in a similar role The role provides administrative support to the Head as follows: - Schedule and manage meetings and other...
-
Office Administrator
7 months ago
Cape Town, South Africa NXgen Consulting (On behalf of Newfil Consultancy) Full timeNewfil Consultancy provides unmatched individualised customer service to businesses requiring ISO implementation and training. We are a full-scale ISO auditing, training, and consulting service company. We offer a personalised, alternate approach to the world of ISO compliance. Our vastly experienced consultants take an individualised approach to cater to...
-
Office Administrator
2 weeks ago
Cape Town, Western Cape, South Africa JenRec Recruitment Full timeJob TitleOffice Administrator About the RoleThe JenRec Recruitment team is seeking a highly organized and detail-oriented Office Administrator to manage day-to-day operations in Cape Town. As a key member of our team, you will be responsible for ensuring seamless office administration, interactions with rental agencies, and overall logistics.Key...
-
Office Administrator
6 days ago
Cape Town, South Africa RSAWEB Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Job Duties: Day to day admin. Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. Purchasing office supplies, equipment,...
-
Office Administrator
2 months ago
Cape Town, South Africa Islamic Relief Full timePosition Identification Position Title: Office Administrator Organisation: Islamic Relief South Africa Location: Cape Town Reports to: National Support Services Coordinator Purpose of Position · To oversee and effectively manage all aspects of the national office to ensure that optimal efficiency and productivity within the daily running of the office...
-
Office Administrator
3 months ago
Cape Town, South Africa SHEQ Full time**Job Advertisement: Office Administrator** **Location**: Enterprise Way, Cape Farms **Company**: A Leading PPE Supplier We are a rapidly growing PPE supplier located in Enterprise Way, Cape Farms, and we are looking for a skilled and experienced **Office Administrator** to join our dynamic team. If you are highly organized, proactive, and have a passion...
-
Office Administrator
7 months ago
Cape Town, South Africa iLaunch Full timeResponsible for partsrequisition Financial administration Asset management Creating purchase orders and quotes Managing scheduling of Engineers Matric /Grade 12 Min 3 years experience in office administration handling parts requisition and financial administration Must be highly proficient on the Microsoft Office package Between 3 - 5 Years
-
Office Administrator
7 months ago
Cape Town, South Africa Cullinan Holdings Full timeThe overall purpose of the Junior Office Administrator is to undertake various administrative tasks, ensuring that the rest of the team has adequate administrative support to work efficiently. The position requires you to multi-task between various projects/tasks where administrative assistance is required. Key Activities that you will be responsible for...
-
Administrative Officer
2 months ago
Cape Town, South Africa South African Medical Research Council (MRC) Full time**BIOSTATISTICS RESEARCH UNIT** **(CAPE TOWN OFFICE)** The South African Medical Research Council (SAMRC) strives to improve the nation’s health and quality of life by funding and conducting relevant and leading health research. It further aims to promote equity, career development and progression. **ADMINISTRATIVE OFFICER** **1 Post: 2-year...
-
Office Administrator
7 months ago
Cape Town, South Africa Desco Electronic Recyclers Full timeWe are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of the company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities and operations to...
-
Office Administrator
7 months ago
Cape Town, South Africa PPECB Full timeJob DescriptionTo provide professional, efficient administrative support services to Head Office Departments. - Job Requirements**Qualifications** **Essential** **Desirable** - 3 year post matric tertiary qualification - Office Management / Administration or related qualification from an accredited institution X - Certificates in MS Office...
-
Office Administrator
7 months ago
Cape Town, South Africa SOTA Joinery Full timeJoin Our Team! Office Administrator Wanted Are you a dynamic individual looking to be a part of something extraordinary? Our young and vibrant luxury joinery company in the heart of Cape Town is seeking an Office Administrator to join our close-knit team! **Position**: Office Administrator **Location**: Cape Town **About Us**: We're a small yet rapidly...
-
Office Administrator
4 months ago
Cape Town, South Africa Business in Parow Industria Full timeThe role of the Office Administrator is to perform all administrative supporting functions to all members of the organisation. The Office Administrator will report directly to the technical manager and function as an active member of the technical department. This role involves direct contact with the customer which will be their experience of the company...
-
Office Manager/administrator
4 days ago
Cape Town, South Africa Binance Full timeBinance is the global blockchain company behind the world’s largest digital asset exchange by trading volume and users, serving a greater mission to accelerate cryptocurrency adoption and increase the freedom of money. Are you looking to be a part of the most influential company in the blockchain industry and contribute to the crypto-currency revolution...
-
Office Administrator
1 month ago
Cape Town, South Africa The Recruitment Council Full timeJob Title: Office AdministratorJob Overview: The Office Administrator will coordinate and manage the daily operations of the office, providing essential support to the management team and assisting Ultra High Net Worth Family Office clients with various requests. This role requires a proactive individual with excellent organizational skills and a positive...
-
Administrative Officer
3 months ago
Cape Town, South Africa Exceed HR and Recruitment Full time**Job Overview**: **Date Posted**: Posted 2 days ago- **Location**: Cape Town, Western Cape- **Job Title**: Administrative Officer- **Education Level**: Certificate- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Administrative Officer - Observatory, Cape Town.**: **Duties and Responsibilities**: - Statutory Submissions: Oversee and manage all...