Payroll Administrator Global Grad 08
4 hours ago
**Key outputs**
**Coordinate payroll audit**
- Support Internal and external audit compliance
- Print audit report (if required)
- Responsible for responding to periodic audits of payroll data and processes initiated internally or externally
**System Administration**
- Maintain accuracy and integrity for information
- Communicate system errors and ensure that these are timeously resolved (PaySpace, Employer Easy File) errors
- Interact within the Payroll team within the Group to discuss changes enhancements to existing system processes
- Ensure system filing is done (contracts in Payroll Shared drive)
**Payroll Reporting**
- Prepare and submit monthly reports, prelims to HRBP, and FM for each region or country allocated
- Allocate EFT checks for individual and batch limits
- Ensure Financial Manager approval is received, request bank file and request release of bank file for all responsible regions and countries.
- Request tax directives via e-filing
- Send Expat payroll after signoff to the UK
- Load new component request - ensure proper understanding, justification and calculation with HRBP, Financial Manager.
**Leave Administration**
- Check and verify allocation of annual leave and sick leave for new engagements
- Check and verify that all leave is captured against correct leave type
- Check entitlements and update were applicable
**Statutory and new acquisitions**
- Submit all statutory reports to the relevant countries
- Ensure directives are done correctly where applicable.
**Monthly Payroll Processing**
- Upload new employee data on Payspace shared drive
- Upload any personal data changes e.g., bank, address, marriage, change of dependants etc.
- Upload terminated employees on Payspace; collect and/or pay any moneys owed or due,
- Complete UIF 19;
- Check all commissions for the correct signatures
- Check overtime for General Manager approval for employees who have worked >40 hrs
- Upload and record all admin/court orders
- Check payroll data submitted to Payspace for accuracy and submit preliminaries for payroll approval - all movement forms for job numbers, financial information and reporting lines
- Comply with Reward and Governance requirements by continuously maintaining and improving payroll procedures
**Benefit Management**
- Medical Aid -Complete ER section on medical aid documents and send medical aid documents to medical aid scheme.
- Ensure that medical aid beneficiaries are in line on payroll and medical aid reconciliation
- Retirement Fund - Load new employees on Alexander Forbes and Old Mutual systems or capture withdrawal on the system when terminations are done
- BUPA - ensure that the list is correct with reference to the Expats in country
- UPTMOST - send take on and withdrawal forms to the UK for Expats
**Support to Internal Customers**
- Respond to employee queries and requests timeously and satisfactorily
- Company Car SARS letters where requested
**Maintain accuracy and integrity of information**
- Submitting of new engagements and terminations to Payspace - supported by relevant online copy documentation in employee file
- Accurate changes to standing data - supported by relevant online documentation in employee file
**Qualification, Experience and Competencies**
- A relevant formal Payroll Qualification will be an advantage
- Matric
- Five Years Payroll and Benefits administration
- Advanced user experience of Payspace system - advantageous
- Interacting at Senior Management level
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