Payroll Administrator
5 months ago
Full payroll function for salaried staff 300 - 400 employees on Sage Premier
- Processing of overtime, claims and commissions on Sage ESS
- Monthly recons of overtime, claims and commission
- Accurate leave checking and control on Sage ESS
- Handling administration of clocking systems
- Communicate payroll changes or challenges to Supervisor/Manager on time
- Maintain and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishee orders, taxes and other deductions
- Ensure correct processing of leave and employee benefits and the maintenance of personal files
- Ensures that all financial capturing and processing is done in accordance with company policies and procedures
- Ensure accurate payroll updates, new employee engagement, terminations, job titles and changes to pay rates as well as monthly inputs received.
- Generating employee IRP5's
- Monthly reconciliation and payment requests for 3rd party payments (Medical Aid/Mibco/Unions etc.)
- Strong recon/submission and Mibco knowledge
- Submission of month-end and GL, salary journals etc. to Finance Department
- Excellent excel, ODBC and VIP Premier/ESS system skills
- Ensure compliance with all Industrial labour and tax regulations
- Extensive knowledge of the payroll function including preparation, balancing and internal controls
- Maintain confidentiality and exercise extreme discretion
- Making sure all necessary documents and reports are processed on time
- Leave management - payroll annual and month to month reconciliations
- Keeping up to date with company policies as well as strictly enforcing these policies
- Managing payslip distribution on time to various branches
- Assisting with payroll queries past and present
- Assist with department audits
- Set an example to team members for commitment, work ethic, good behaviour, honesty and positive mannerisms
- To perform lawful tasks as and when required by Supervisor and Management
- Assisting with occasional HR Department and company related tasks, events and organizing
**Job Requirements**:
- Must have MIBCO and ESS
- Payroll Diploma or similar
- Minimum 5-8 years experience
- Code 08 license
- Confident and proactive approach - anticipates issues and requirements
- Attention to detail
- Strong documentation skills
- Strong analytical and problem-solving skills
- Ability to handle and prioritize multiple tasks and meet all deadlines
- Excellent organizational skills and attention to detail and be able to work independently and under pressure
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