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Executive Assistant Global Grade 08
2 weeks ago
**Key Outputs**
- Full administration matters including personal administration
- Organising, management and maintaining of diary
- Scheduling of meetings, conferences, seminar etc for the department/territories where required
- IT Customer Relationship management
- Screen calls and/or route queries to relevant people
- Coordinate and consolidation of monthly reports
- Efficient coordination of all travel arrangements, accommodation, and coordination
- Follow up and liaise with Executive Head direct reports on operational matters
- Assist in the management and coordination of various management meetings
- Maintaining professional image of the office
- Support of the office of the CIO on IT Governance deliberables
- Electronic filling of all documentation
- Communication with internal and external contact at senior levels
**Qualification, Experience and Competencies**
- Seasoned Personal Assistant that has worked at an Executive level
- At least six to eight years’ experience at Executive level
- ITIL certification
- CRM certification
- Business analysis certificate
- Excellent IT and MS Office skills (MS Word, PowerPoint and Excel)
- Excellent business communication and presentation skills (written and verbal skills)
- Good business and financial acumen
- Personable, cheerful personality
- Flexible and willingness to handle issues outside of normal contracted hours
- Discreet
- Knowledge of Supply Chain Processes
- Clean drivers’ licence
- Ability to prioritise workload and high-level admin abilities
- Attention to detail, strong customer service orientation
- Experience in IT service management
- Strong planning, organising and coordination skills
- Discretion, high ethical standards and confidentially
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Executive Assistant Global Grade 08
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