HR Administrator

3 weeks ago

Johannesburg, Gauteng, South Africa Oxyon Human Capital Solutions Full time

Purpose of Position

  • To assist the HR Manager and CEO in providing a comprehensive HR administration service.
  • To build and maintain a good working relationship with stakeholders and employees to enhance a healthy employment relationship by acting as a primary contact for all employees to the Human Resources Department.
  • To provide an effective Human Resources administration for the organisation
  • To co-ordinate HR recruitment process
  • To ensure accurate HR records on all employees.
  • To provide HR reports as required 

Main Responsibilities

Policies and Procedures:

  • Update and maintain the HR manual.
  • Develop, implement and manager HR documents, including policies, procedures and forms.

Recruitment and Selection:

  • Oversee the recruitment process from job advertisements to interview facilitation.

On-boarding and Induction:

  • Administer the onboarding process, including contract signing, offer letters, and pre-employment checks.
  • Conduct induction sessions for new and existing employees to clarify responsibilities.
  • Schedule and coordinate probation review meetings with employees and managers.

Personnel Files:

  • Maintain the employee database and HR records, ensuring accurate staff details, contract amendments, and supporting documents.

Leave Management:

  • Monitor employee compliance wutg the leave policy and report non-compliance to the GM.
  • Compile and present monthly leave reports to management.

Labour Relations

  • Address employee inquiries and provide management consultations.
  • Manage workplace misconduct by:
  • Facilitating internal disciplinary hearings and corrective counseling.
  • Issuing disciplinary notices and documenting outcomes.
  • Act as a liaison between management and employees.

Staff Engagement:

  • Foster a positive company culture through engagement and wellness initiatives, including newsletters, uniforms, birthdays, team-building events, corporate gifts, and social responsibility programs.
  • Conduct HR surveys to enhance employee engagement and report findings to management.

Time and Attendance:

  • Serve as the primary contact and system administrator for time and attendance queries.
  • Ensure full implementation and management of the biometric system.

Training and Skills Development

  • Facilitate HR inductions and awareness training.
  • Maintain and update the training matrix to identify skills development needs.
  • Implement training programs and development plans, ensuring follow-ups as needed
  • Prepare and submit BEE, SDL, and WSP/ATR documentation

Performance management:

  • Facilitate performance evaluations meetings.
  • Oversee performance management processes using Sage300.

Additional Duties:

  • Prepare, submit, and monitor payment requisitions a for department purchases
  • Perform any other duties as assigned by the line manager.

Qualifications & experience:

  • Human Resource Management or relevant degree/diploma
  • Proven 1 year (minimum) experience in Industrial Relations
  • Proven experience in writing documents (policies and procedures)
  • Proven experience in working with SAGE
  • Computer literacy (any HR software, Microsoft Office)

Knowledge and skills:

  • Basic knowledge of the labour laws
  • Good administrative skills
  • Ability to maintain high levels of confidentiality
  • Interpersonal skills with good communication skills (verbal and written)

Special Categories

  • Flexibility to work outside hours where required to meet implementation deadlines.
  • Ability to work under pressure and adhere to deadlines.
    • No criminal record.
    • Clear credit standing.
      • Tact and diplomacy
      • Negotiation skills
      • Conflict management skills
      • Organizational skills, be able to prioritize
      • Ability to work under minimal supervision

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