Executive Personal Assistant to the CEO of an Accounting Firm in Stellenbosch

6 months ago

Stellenbosch, South Africa Sagen Advisory Full time

Company Description:

We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Executive Personal Assistant to join our client's professional Accounting and Tax specialised firm in Stellenbosch. The company is dedicated to excellence in Accounting and Tax Returns.

Job Summary:

We are seeking a reliable and proactive Executive Personal Assistant to provide administrative and secretarial support to the CEO of our client's company.

 

The ideal candidate is detail-oriented, can handle multiple tasks in a fast-paced environment, and is able to prioritize workload effectively. This is a fantastic opportunity for someone with who can provide full administrative and secretarial support at a senior level to the CEO to ensure the smooth management of their day-to-day affairs, and most effective use of their time.

 

The candidate must be able to handle sensitive and complex issues in a professional and objective manner and be able to take initiative as appropriate especially in the CEO’s absence.

 

The ideal candidate is mature and must have a have a strong personality. They must have a passion for streamlining the CEO’s schedule and workload, have previous Executive level PA experience at a senior.

 

An added benefit would be to have a background in working in law, or the legal sector, and if you have experience with working with legal documents and contracts and taxes. Although the legal background is not a requirement, it will be an added benefit to the company.

Main Responsibilities:

  • Manage and maintain the electronic diaries of the CEO, assessing the priority of appointments and reallocation as necessary.
  • Handle sensitive and complex issues in a professional and objective manner.
  • Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
  • Screen calls, enquiries, and requests, and deal with them appropriately.
  • Manage travel arrangements for the CEO, including visas and accommodation.
  • Assist CEO in researching and following up with action on matters which fall within the CEO’s responsibility – chasing responses, triggering follow-up action.
  • Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
  • Process correspondence for the CEO, ensuring that incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts for the CEO.
  • Assist with research and follow-up on matters that fall within the CEO’s responsibility.
  • Produce documents, briefing papers, reports, and presentations for the CEO.
  • Supervise incoming and outgoing mail for the CEO.
  • Meet and greet visitors at all levels of
  • Supervise all Trust incoming/outgoing
  • Any other duties as may reasonably be required by the

External Relationships:

  • Contacts of the CEO.
  •  
  • Funding partners.
  • Legal professionals.
  • Service providers.
  • Conference facility, catering, and accommodation

Person Specification:

  • A Bachelor’s Degree.
  • Minimum of 3 years EXECUTIVE personal assistance experience.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
  • Ability to work on own initiative and be creative.
  • Ability to take accountability for your own work and be forward-thinking.
  • Ability to deal with sensitive information with discretion and to maintain
  • Experience with legal documents and contracts is highly desirable
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Salary:

R25 000 – R50 000. Negotiable and experience related.

Company Summary

The company specializes in individual tax returns. So that clients don’t have to. They have a single service on which their attention is focused, and they are challenging the outdated tax industry in South Africa. They provide a space where the team culture is innovative, forward-looking, and technically advanced. They love problem solving and challenging the old with the new.

  • Executive Personal Assistant to the CEO of a Leading Accounting Firm in Stellenbosch

    1 month ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Personal Assistant to provide exceptional administrative support to the CEO of our client's company in Stellenbosch.Key ResponsibilitiesManage and maintain the CEO's electronic diary, prioritizing appointments and reallocation as necessary.Handle sensitive and complex issues with...

  • Executive and Personal Assistant to CEO

    5 months ago

    Stellenbosch, South Africa Camino Recruit Full time

    **Snr Executive Personal Assistant to the CEO - Stellenbosch** Rémey Group is seeking a Snr Executive Personal Assistant. They pride themselves in constructing buildings of outstanding quality through close cooperation with clients and professional consultants. The main purpose of the position is to assist the CEO with all his various business and...

  • Executive Personal Assistant to The CEO of An

    6 months ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    **Company Description**: We are **Sagen Advisory**, a specialized recruitment company seeking a highly organized and detail-oriented **Executive Personal Assistant** to join our client's professional **Accounting and Tax specialised firm** in **Stellenbosch**. The company is dedicated to excellence in Accounting and Tax Returns. **Job Summary**: We are...

  • Executive Secretary to the CEO

    3 weeks ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    Company OverviewSagen Advisory is a specialized recruitment company seeking a highly organized and detail-oriented Executive Personal Assistant to join our client's professional Accounting and Tax firm in Stellenbosch.Job SummaryWe are looking for a reliable and proactive Executive Personal Assistant to provide administrative and secretarial support to the...

  • Senior Administrative Support Specialist to the CEO of a Stellenbosch Accounting Firm

    2 weeks ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    About the Job:We are seeking a highly organized and detail-oriented Senior Administrative Support Specialist to provide exceptional administrative and secretarial support to the CEO of our client's company in Stellenbosch.Key Responsibilities:Manage and maintain the CEO's electronic diaries, ensuring timely and efficient scheduling.Handle sensitive and...

  • Highly Skilled Senior Administrative Coordinator to CEO of a Leading Accounting Firm

    4 hours ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    About Our CompanySagen Advisory is a specialized recruitment company that seeks a highly organized and detail-oriented Executive Personal Assistant to join our client's professional Accounting and Tax specialist firm in Stellenbosch.We are dedicated to excellence in Accounting and Tax Returns, providing top-notch services to our clients. If you have what it...

  • Personal Assistant to The Office of The CEO

    5 months ago

    Stellenbosch, South Africa Skynamo Full time

    Skynamo is looking for a Personal Assistant - this role will be part of the office of the CEO, reporting directly into our Chief of Staff (CoS). **Context** The primary task is assisting our CEO and CoS with practical day-to-day activities, which can range from arranging a gift for a board member to handling the paperwork for share trades, tidying power...

  • Personal Assistant to The Chief Executive Officer

    5 months ago

    Stellenbosch, South Africa Lexdan Select Full time

    Lexdan Select is assisting an Investment Management company with their search for a PA to the CEO, based in Stellenbosch, Western Cape. Functions: - Manage the CEO's inbox and calendar and highlight important appointments, meetings and events that have to be attended to - Responsible for managing confidential information with discretion and...

  • In Office Executive Assistant

    2 months ago

    Stellenbosch, South Africa The Executive Space Full time

    **Job Overview**: **Date Posted**: Posted 1 hour ago- **Location**: Stellenbosch, Western Cape- **Job Title**: In Office Executive Assistant- **Salary**: R16,800- **Education Level**: High School / Matric- **Job Level**: Junior- **Minimum Experience**: 0 - 1 YearsJoin our dynamic team at The Executive Space, where innovation, dedication, and passion drive...

  • In Office Executive Assistant

    1 month ago

    Stellenbosch, South Africa The Executive Space Full time

    **Job Overview**: **Date Posted**: Posted 1 month ago- **Location**: Stellenbosch, Western Cape- **Job Title**: In Office Executive Assistant- **Salary**: R16,800- **Education Level**: High School / Matric- **Job Level**: Junior- **Minimum Experience**: 0 - 1 YearsJoin our dynamic team at The Executive Space, where innovation, dedication, and passion drive...

  • Financial Assistant for Investment Firm in Stellenbosch

    24 hours ago

    Stellenbosch, Western Cape, South Africa SPILASTYLE CC Full time

    We are looking for a highly skilled and experienced Financial Assistant to join our team at SPILASTYLE CC in Stellenbosch.About the RoleAs a Financial Assistant, you will be responsible for performing bookkeeping duties, maintaining control sheets, and assisting in preparing monthly billing and VAT calculation packs.You will also be responsible for...

  • Personal Assistant to Md

    5 months ago

    Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Group with business interests in various sectors, such as hospitality and tourism, real estate, technology, wine and spirits, art and culture based in Stellenbosch is currently recruiting for a Personal Assistant (PA). **Responsibilities**: - Act as the first point of contact for the MD with internal and external - Plan and maintain MD’s calendar and...

  • Senior Accounting Professional

    3 days ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    About Sagen AdvisoryA reputable assurance, accounting and consulting firm seeks to employ SAICA Trainee Accountants in Stellenbosch for the 2025 intake. Early starts are possible.Job SummaryThis is an excellent opportunity for graduates wanting to obtain a training contract with a well-established, rapidly growing assurance firm where they will receive...

  • Senior Financial Accountant

    3 days ago

    Stellenbosch, Western Cape, South Africa Sagen Advisory Full time

    Opportunity OverviewSagen Advisory Recruitment Company is seeking a highly skilled Senior Financial Accountant to join their team in Stellenbosch. This is an excellent opportunity for graduates wanting to obtain a training contract with a well-established, reputable and rapidly growing assurance firm where they will receive excellent training and experience.

  • Accounting Intern

    4 weeks ago

    Stellenbosch, South Africa Greater Stellenbosch Trust Full time

    Position: Accounting Intern Start Date: As soon as possible Type: Full-time temporary position (from start date - April 2025 with the possibility of extension for a further 10 months) Working hours: 09:00 - 17:00 (flexible) Monday - Friday Location: Remote but must be available to work in the office in Stellenbosch, South Africa twice per week in person if...

  • Finance Manager Stellenbosch

    1 week ago

    Stellenbosch, South Africa Jobted ZA C2 Full time

    Finance Manager - Stellenbosch - We are an Architecture and Interior design firm based in Stellenbosch and are seeking the services of a Financial Manager. The umbrella company consist of 4 financial entities consisting of 2 Pty’s and 2 Trusts. - As the only employee in the Financial Department, the ideal candidate should be able to work independently...

  • Personal and Office Assistant

    2 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment? We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director. **Key responsibilities**: - ** Executive support**:Delivering top-notch...

  • Accounting Intern

    4 weeks ago

    Stellenbosch, South Africa Greater Stellenbosch Trust Full time

    **Position**: Accounting Intern **Start Date**: As soon as possible **Type**: Full-time temporary position (from start date - April 2025 with the possibility of extension for a further 10 months) **Working hours**: 09:00 - 17:00 (flexible) Monday - Friday **Location**: Remote but must be available to work in the office in Stellenbosch, South Africa twice...

  • Executive Personal Assistant

    5 months ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**: Christa Mostert Administrative Duties Travel with CEO from time to time Basic HR Administration Diary management, meeting co-ordination and minute taking. Travel arrangements Management of Company records and agreements Performing financial administrative duties Ad hoc duties and special projects support (e.g. cell...

  • Personal Assistant

    5 months ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    Western Cape, Stellenbosch - R15,000 - R18,000 Monthly Cost To Company (Yes, Negotiable) Friendly Personal Assistant wanted South Africans only Contact Marian Olivier - For more information please contact: - Marian Olivier