Personal Assistant to The Office of The CEO

3 weeks ago

Stellenbosch, South Africa Skynamo Full time

Skynamo is looking for a Personal Assistant - this role will be part of the office of the CEO, reporting directly into our Chief of Staff (CoS).

**Context**

The primary task is assisting our CEO and CoS with practical day-to-day activities, which can range from arranging a gift for a board member to handling the paperwork for share trades, tidying power point presentations and managing complicated diary clashes.

The role needs to take things off the plates of the CEO and CoS, enabling them to focus on planning and strategising for Skynamo.

The work is practical and can look like a to-do list, but happens in complex, evolving environment, where situation specific decisions need to be made and creative solutions may be required.

Sometimes a recipe will have to be followed to get to a certain outcome. Sometimes there will be complete autonomy. An important part of the role is understanding when autonomous decisions can be made, or when the potential impact of a decision is too big and falls outside of the scope of authority.

Often, decisions will need to be made quickly and independently.

This is an in-person, in-office role in our Stellenbosch based office.

**Outcomes** ->** how your work will be measured after the first year in the **role**
- Issues, problems and requests are touched once by the CEO and/ or Chief of Staff
- The CEO’s calendar is prioritized consistently and effectively - not just managed - freeing up mental capacity of the office of the CEO
- Admin related tasks and duties are under control and taken care of. You will know you are doing this well if it seems to happen like magic.

**Competencies ->** knowledge, skills and attributes **required**
- Ability to bring, create and manage structure
- Enthusiasm - bringing high energy to any environment
- Individual inclination - ability to work independently
- People positivity - understanding people and knowing what they need to succeed
- Time management - prioritizing your work well
- Prioritization - ability to discern which information or requests are urgent for the CEO office to deal with, and which can wait
- Adept at handling complexity inside an adaptive environment
- Service and support orientated - energized by helping and assisting people
- Basic hospitality
- easily handle events and hosting, from organising snacks for a workshop, hosting guests at our offices or taking care of all the detail of the executive team week-long offsite
- Confidentiality - ability to handle and keep confidential information and processes
- Visual competency - creating engaging PowerPoint slides, etc.
- Business literacy - understanding of basic concepts / terms used in business which make up the context in which the work happens and informs the day-to-day decisions that need to be made
- Excellent written and verbal skills - ability to communicate and connect with people
- Thrive in routine - comfortable with following guidelines, instructions or ‘recipes’ where necessary to complete certain projects and duties
- Self-discipline - micromanagement isn’t part of our language
- Sense of humour - we love having fun

**Customers and stakeholders**

The primary customer is the Office of the CEO.

The secondary customer is the whole of Skynamo. This includes all our different departments and divisions such as our StratCo team, ManCo, the Board, and what goes on behind the scenes.

**What you can expect from Skynamo**:

- Competitive salary and benefits package
- Being part of a team that has a strategic, measurable and direct impact on Skynamo’s success across the globe
- A challenging and fun working environment that prioritises learning and development as well as action
- A culture founded on autonomy, mutual respect, humility and kindness. (And fun)
- A comfortable office in Stellenbosch that offers an in-house barista, daily lunches, and Team Fortress gaming with colleagues

**More about Skynamo**

Founded in 2012 in South Africa and with offices across SA as well as in the UK, we are approaching 1000 customers large and small across a wide range of industries including Food & Beverage, Building Materials & Hardware, Chemicals & Paints, and Automotive goods. Skynamo is a certified partner and app for Acumatica, Sage, BigCommerce and Xero. In 2019, Skynamo became one of the few tech companies worldwide to have achieved ISO 27001:2013 certification, the global benchmark in information security.
- Skynamo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, _colour_, religion, sex, sexual orientation, gender identity, gender expression, age, or disabled status._

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