Executive Personal Assistant to the CEO of a Leading Accounting Firm in Stellenbosch

1 month ago


Stellenbosch, Western Cape, South Africa Sagen Advisory Full time
About the Role

We are seeking a highly skilled and experienced Executive Personal Assistant to provide exceptional administrative support to the CEO of our client's company in Stellenbosch.

Key Responsibilities
  • Manage and maintain the CEO's electronic diary, prioritizing appointments and reallocation as necessary.
  • Handle sensitive and complex issues with professionalism and objectivity.
  • Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
  • Screen calls, enquiries, and requests, and deal with them appropriately.
  • Manage travel arrangements for the CEO, including visas and accommodation.
  • Assist the CEO in researching and following up on matters within their responsibility.
  • Manage arrangements for Trustees' and Sub-Committee meetings, including production and distribution of agenda and papers.
  • Process correspondence for the CEO, ensuring incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts for the CEO.
  • Assist with research and follow-up on matters within the CEO's responsibility.
  • Produce documents, briefing papers, reports, and presentations for the CEO.
  • Supervise incoming and outgoing mail for the CEO.
Requirements
  • A Bachelor's Degree.
  • Minimum of 3 years EXECUTIVE personal assistance experience.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
  • Ability to work on own initiative and be creative.
  • Ability to take accountability for your own work and be forward-thinking.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Experience with legal documents and contracts is highly desirable.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.
What We Offer

We offer a competitive salary of R25 000 - R50 000, negotiable and experience-related.

Our company specializes in individual tax returns, providing a space where the team culture is innovative, forward-looking, and technically advanced.



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