Executive Personal Assistant to the CEO of a Leading Accounting Firm in Stellenbosch
1 month ago
We are seeking a highly skilled and experienced Executive Personal Assistant to provide exceptional administrative support to the CEO of our client's company in Stellenbosch.
Key Responsibilities- Manage and maintain the CEO's electronic diary, prioritizing appointments and reallocation as necessary.
- Handle sensitive and complex issues with professionalism and objectivity.
- Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
- Screen calls, enquiries, and requests, and deal with them appropriately.
- Manage travel arrangements for the CEO, including visas and accommodation.
- Assist the CEO in researching and following up on matters within their responsibility.
- Manage arrangements for Trustees' and Sub-Committee meetings, including production and distribution of agenda and papers.
- Process correspondence for the CEO, ensuring incoming correspondence is dealt with appropriately.
- Maintain office systems, including data management and filing.
- Maintain records of contacts for the CEO.
- Assist with research and follow-up on matters within the CEO's responsibility.
- Produce documents, briefing papers, reports, and presentations for the CEO.
- Supervise incoming and outgoing mail for the CEO.
- A Bachelor's Degree.
- Minimum of 3 years EXECUTIVE personal assistance experience.
- Strong experience in electronic diary management.
- Excellent communication skills with the ability to interact professionally with a wide range of contacts.
- Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
- A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
- Ability to work on own initiative and be creative.
- Ability to take accountability for your own work and be forward-thinking.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Experience with legal documents and contracts is highly desirable.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.
We offer a competitive salary of R25 000 - R50 000, negotiable and experience-related.
Our company specializes in individual tax returns, providing a space where the team culture is innovative, forward-looking, and technically advanced.
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