Personal and Office Assistant

3 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment?

We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director.

**Key responsibilities**:

- ** Executive support**:Delivering top-notch secretarial and administrative assistance to our Senior Director, including managing their schedule, handling correspondence, and providing general office support;
- ** Office administration**:Maintaining efficient office operations by offering administrative support to the team, assisting with meeting administration, and managing documents;
- ** Project administration**: Assisting with project administration and coordination to ensure timely and successful project completion;
- ** Financial management**: Overseeing the Division's expenditures and process payments, and keeping accurate financial records.

Is jy 'n uiters georganiseerde en proaktiewe individu wat in 'n dinamiese omgewing floreer?

Ons is op soek na 'n talentvolle Persoonlike en Kantoorassistent om die gladde bedryf van ons afdelingskantoor te verseker en uitstekende steun aan ons Senior Direkteur te verskaf.

**Sleutelverantwoordelikhede**:

- ** Steun aan uitvoerende bestuur**:Verleen topgehalte sekretariële en administratiewe bystand aan ons Senior Direkteur, onder meer met die bestuur van hul skedule, hantering van korrespondensie en verskaffing van algemene ondersteuning in die kantoor;
- ** Kantooradministrasie**: Handhaaf doeltreffende kantoorwerksaamhede deur administratiewe steun aan die span te voorsien, met die administrasie vir vergaderings te help en deur dokumente te bestuur;
- ** Projekadministrasie**: Lewer bystand met projekadministrasie en -koördinering om tydige en suksesvolle projekvoltooiing te verseker;
- ** Finansiële bestuur**: Hou toesig oor die Afdeling se uitgawes, verwerk betalings en hou akkurate finansiële rekords by.
- As jy ingesteld is op detail en n aanleg vir multitaakverrigting het, asook 'n passie om uitsonderlike bystand te verleen, sal ons graag van jou wil hoor. Doen vandag aansoek om 'n sleutelspeler in ons span te wees_

Job Requirements/Pos Vereistes
- At least an NQF Level 6 or equivalent qualification in a relevant field.

**Essential work experience**:

- Five years' proven experience in managing an office and/or as an executive personal assistant;
- Relevant exposure to working within the higher education environment;
- Relevant exposure to working within a project management environment.

**Operational competencies**:

- Technical/professional knowledge, skills and experience;
- Communication skills (the ability to listen and respond effectively to others, and to convey information and/or ideas in a written or verbal format);
- Detail orientation;
- Time management;
- Energy/drive;
- Customer service excellence;
- Assertiveness;
- Teamwork;
- Embracing change;
- Accountability.

**_ Please note that applicants who do not meet all the requirements will not be considered._**
- Minstens 'n NKR-vlak 6 of gelykwaardige kwalifikasie in 'n toepaslike rigting.

**Noodsaaklike werkservaring**:

- Vyf jaar se bewese ervaring in die bestuur van 'n kantoor en/of as 'n persoonlike assistent vir uitvoerende bestuur;
- Toepaslike blootstelling aan werk in die hoëronderwysomgewing;
- Toepaslike blootstelling aan werk in ¿n projekbestuursomgewing.

**Praktiese bevoegdhede**:

- Tegniese/professionele kennis, vaardighede en ervaring;
- Kommunikasievaardighede (die vermoë om effektief na ander mense te luister en op hul te reageer, en om inligting en/of idees in ¿n skriftelike of mondelinge formaat oor te dra);
- Ingesteld op detail;
- Tydsbestuur;
- Energie/dryfkrag;
- Uitmuntendheid in kliëntediens;
- Selfversekerd;
- Spanwerk;
- Aanvaarding van verandering;
- Verantwoordbaarheid.

**_ Let asseblief daarop dat aansoekers wat nie aan al die vereistes voldoen nie, nie oorweeg sal word nie._**

Recommendation/Aanbeveling None

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