Personal and Office Assistant

4 months ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment?

We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director.

**Key responsibilities**:

- ** Executive support**:Delivering top-notch secretarial and administrative assistance to our Senior Director, including managing their schedule, handling correspondence, and providing general office support;
- ** Office administration**:Maintaining efficient office operations by offering administrative support to the team, assisting with meeting administration, and managing documents;
- ** Project administration**: Assisting with project administration and coordination to ensure timely and successful project completion;
- ** Financial management**: Overseeing the Division's expenditures and process payments, and keeping accurate financial records.

Is jy 'n uiters georganiseerde en proaktiewe individu wat in 'n dinamiese omgewing floreer?

Ons is op soek na 'n talentvolle Persoonlike en Kantoorassistent om die gladde bedryf van ons afdelingskantoor te verseker en uitstekende steun aan ons Senior Direkteur te verskaf.

**Sleutelverantwoordelikhede**:

- ** Steun aan uitvoerende bestuur**:Verleen topgehalte sekretariële en administratiewe bystand aan ons Senior Direkteur, onder meer met die bestuur van hul skedule, hantering van korrespondensie en verskaffing van algemene ondersteuning in die kantoor;
- ** Kantooradministrasie**: Handhaaf doeltreffende kantoorwerksaamhede deur administratiewe steun aan die span te voorsien, met die administrasie vir vergaderings te help en deur dokumente te bestuur;
- ** Projekadministrasie**: Lewer bystand met projekadministrasie en -koördinering om tydige en suksesvolle projekvoltooiing te verseker;
- ** Finansiële bestuur**: Hou toesig oor die Afdeling se uitgawes, verwerk betalings en hou akkurate finansiële rekords by.
- As jy ingesteld is op detail en n aanleg vir multitaakverrigting het, asook 'n passie om uitsonderlike bystand te verleen, sal ons graag van jou wil hoor. Doen vandag aansoek om 'n sleutelspeler in ons span te wees_

Job Requirements/Pos Vereistes
- At least an NQF Level 6 or equivalent qualification in a relevant field.

**Essential work experience**:

- Five years' proven experience in managing an office and/or as an executive personal assistant;
- Relevant exposure to working within the higher education environment;
- Relevant exposure to working within a project management environment.

**Operational competencies**:

- Technical/professional knowledge, skills and experience;
- Communication skills (the ability to listen and respond effectively to others, and to convey information and/or ideas in a written or verbal format);
- Detail orientation;
- Time management;
- Energy/drive;
- Customer service excellence;
- Assertiveness;
- Teamwork;
- Embracing change;
- Accountability.

**_ Please note that applicants who do not meet all the requirements will not be considered._**
- Minstens 'n NKR-vlak 6 of gelykwaardige kwalifikasie in 'n toepaslike rigting.

**Noodsaaklike werkservaring**:

- Vyf jaar se bewese ervaring in die bestuur van 'n kantoor en/of as 'n persoonlike assistent vir uitvoerende bestuur;
- Toepaslike blootstelling aan werk in die hoëronderwysomgewing;
- Toepaslike blootstelling aan werk in ¿n projekbestuursomgewing.

**Praktiese bevoegdhede**:

- Tegniese/professionele kennis, vaardighede en ervaring;
- Kommunikasievaardighede (die vermoë om effektief na ander mense te luister en op hul te reageer, en om inligting en/of idees in ¿n skriftelike of mondelinge formaat oor te dra);
- Ingesteld op detail;
- Tydsbestuur;
- Energie/dryfkrag;
- Uitmuntendheid in kliëntediens;
- Selfversekerd;
- Spanwerk;
- Aanvaarding van verandering;
- Verantwoordbaarheid.

**_ Let asseblief daarop dat aansoekers wat nie aan al die vereistes voldoen nie, nie oorweeg sal word nie._**

Recommendation/Aanbeveling None

  • Personal and Office Assistant

    4 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment? We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director. **Key responsibilities**: - ** Executive support**: Delivering top-notch...

  • Personal Assistant

    7 months ago

    Stellenbosch, South Africa Latitude Resource Full time

    An established and large retail business in Stellenbosch is seeking to employ an organized and driven Personal Assistant / Office Administrator on a full time basis. This person's main function will be to support the Business Manager with all office related responsibilities tasks and act as his/her right hand in various parts of the business. **The main...

  • Personal Assistant

    8 months ago

    Stellenbosch, South Africa Rufus Dercksen Incorporated Full time

    **Rufus Dercksen Inc.** **Stellenbosch, Western Cape, South Africa** **Personal Assistant Position - Immediately Available** Rufus Dercksen Inc. is looking to hire a personal assistant with a BCom (or similar) qualification with previous experience in office management. Application Question(s): - Are you fluent in Afrikaans and English? - Do you...

  • Personal Assistant

    3 months ago

    Stellenbosch, South Africa Nocturne Full time

    Job Title: Personal Assistant Location: Stellenbosch, Western Cape, South Africa (within 30km radius) Language Requirements: Bilingual (Afrikaans and English) About Us: We're a dynamic company in the liquor and food industry seeking an experienced Personal Assistant to provide administrative support to our senior management team. **Responsibilities**: -...

  • Personal Assistant

    6 days ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, an established group of companies based in Stellenbosch is seeking to employ an Executive Personal Assistant to the Director. The purpose of this role is to assist the Director with all his various business and personal responsibilities. The position also has strong financial focus. personal assistant **Duties**: - Liaising with various...

  • Personal Assistant to The Office of The CEO

    7 months ago

    Stellenbosch, South Africa Skynamo Full time

    Skynamo is looking for a Personal Assistant - this role will be part of the office of the CEO, reporting directly into our Chief of Staff (CoS). **Context** The primary task is assisting our CEO and CoS with practical day-to-day activities, which can range from arranging a gift for a board member to handling the paperwork for share trades, tidying power...

  • Personal Assistant

    2 months ago

    Stellenbosch, South Africa Positive Ways Investments Full time

    Key responsibilities Administrative tasks Address City of Cape Town (COCT) queries efficiently Respond to Eskom queries and manage related issues Create and manage online advertisements for property vacancies, ensuring effective marketing Assist with insurance claims, lease contracts, and other communication Track water and electricity usage of the property...

  • Executive Personal Assistant

    7 months ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    Western Cape, Stellenbosch - (Market related) Provide administrative and logístical support for Internal Audit & Risk Management team and personal assistant support to the Chief Audit Executive, whilst always ensuring that the corporate image is upheld. Responsible for providing secretarial, administrative and logístical support in order to facilitate a...

  • Personal Assistant

    1 week ago

    Stellenbosch, South Africa Btenficon (Pty) Ltd Full time

    Personal Assistant required for Btenficon (pty) Ltd in a home-based, relaxed, private company based in Stellenbosch, Cape Town. Requirements: Organised, Multi-tasker, Communicative, Problem solver, Initiative taking, Flexible. **Objectives and Responsibilities** - Communication with Director and helping with daily tasks and errands - Liaise with Clients and...

  • Personal Assistant

    7 months ago

    Stellenbosch, South Africa RNB Placements Full time

    **Ensure a cost-effective admin service** - **To ensure an effective and efficient admin support function** - Effectively communicating and re-routing urgent matters to relevant stakeholders and follow-up where necessary. - Accurate Calendar management and co-ordination for meetings / conferences - Admin duties including stationery, office equipment, typing,...

  • Personal Assistant

    9 hours ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client a well established concern based in Stellenbosch is seeking to employ a Personal Assistant on a 3 year fixed term contract. The purpose of this role is to provide administrative and secretarial support to the Chief Financial Officer. personal assistant **Role Requirements**: **This position requires a strong background in the...

  • Personal Assistant to The Dean and Office

    9 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Diary and office management and communication: - Providing secretarial and administrative support to the Dean, and any other Vice-Deans as may be required. This includes the following: - Managing, planning and maintaining the diary and daily appointments (including the SU almanac and Faculty meetings) of the Dean, including taking care of...

  • Executive Personal Assistant

    7 months ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**: Christa Mostert Administrative Duties Travel with CEO from time to time Basic HR Administration Diary management, meeting co-ordination and minute taking. Travel arrangements Management of Company records and agreements Performing financial administrative duties Ad hoc duties and special projects support (e.g. cell...

  • Personal Assistant

    2 weeks ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client a well established concern based in Stellenbosch is seeking to employ a Personal Assistant on a 3 year fixed term contract. The purpose of this role is to provide administrative and secretarial support to the Chief Financial Officer. personal assistant **Key Performance Areas**:Administrative support - provide general administrative and...

  • PA to CEO

    1 day ago

    Stellenbosch, South Africa Exceed Human Resource Consultants Ltd Full time

    Administrative support provide general administrative and secretarial support Preparing correspondence and presentation material, drafting emails and letters, prioritising documents and providing general assistance to the Chief Financial Officer. Providing general and administrative support to the Finance Department. Provide basic budget administrative...

  • Personal Assistant to Finance Director

    7 months ago

    Stellenbosch, South Africa RNB Placements Full time

    The purpose of this role is to provide a world-class quality assistance and administrative support to ensure the smooth operation of the team and the office of the Finance Director. To provide an effective front-office service as well as a high-performance back office support programme. 1. Key Responsibilities - **Ensure the smooth overall running of the...

  • Office Assistant

    7 months ago

    Stellenbosch, South Africa Herotel Full time

    Applications are invited for the **Office Assistant** position to be based in **Stellenbosch.** **PURPOSE OF THE ROLE**: The Office Assistant is responsible for administrative, organisational and clerical support to ensure the smooth functioning of the office as well as operations associated with the respective office. **Key Performance Areas would...

  • Office Assistant

    7 months ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9323 AV **Consultant**: Anneke Viviers Assist with office administration Filing Courier and postage Vehicle renewals Group insurance Administration with municipalities Buying cleaning supplies Managing any practical matters at the office Travel arrangements for directors Administrative tasks as it arises SARS administration of group...

  • Office/personal Assistant

    7 months ago

    Stellenbosch, South Africa M3 Human Capital Management Full time

    Our client, a specialist in property solutions situated in Stellenbosch, currently has the abovementioned position available for an energetic, detail-orientated individual with strong interpersonal skills (verbal & written). **Essential qualifications, skills and experience**: - Matric; - Thorough computer literacy (MS Office, specifically Excel); - Fully...

  • Personal Assistant

    1 week ago

    Stellenbosch, South Africa Jordan Restaurant with Marthinus Ferreira Full time

    Jordan Restaurant with Marthinus Ferreira, located on the beautiful Jordan Wine Estate, is looking for energetic, hard-working staff to join their team. Jordan Restaurant with Marthinus Ferreira aims to create experimental food that is nostalgic and globally influenced. We are a culinary (food and wine) tasting restaurant that is high-end fine dining in...