Personal Assistant to Md

3 weeks ago


Stellenbosch Western Cape, South Africa HotelJobs.co.za Full time

Group with business interests in various sectors, such as hospitality and tourism, real estate, technology, wine and spirits, art and culture based in Stellenbosch is currently recruiting for a Personal Assistant (PA).

**Responsibilities**:

- Act as the first point of contact for the MD with internal and external
- Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organise, and set agendas and action points for all his meetings, and provide reminders
- Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
- Filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.
- Produce reports, presentations, and briefs as needed
- Book transport and accommodation as and when required
- Attend Senior Leadership Team meetings, off-site quarterly days, and other strategic meetings to take notes and action points
- Maintain administrative systems, database, and server protocols.
- Collaborate effectively with all staff, clients, and suppliers.
- Provide good relationships with Senior management team
- Deliver timely and outstanding satisfaction

**Requirements**:

- PA Qualifications
- At least 3 years of experience as a Personal Assistant to a senior executive
- Exceptional organisational skills of self and others and ability to work without supervision
- Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
- Integrity, honesty, discretion, and openness
- Use polished communication skills both verbal and non-verbal to influence and persuade
- Focus on business priorities and all functions to ensure MD’s satisfaction
- Ability to remain calm under pressure and manage conflicting priorities
- Strong Microsoft Skills
- Ability to take and record accurate notes/minutes in complex meetings
- Accountable and committed to the task in hand
- Capacity to manage multiple tasks efficiently
- Always act in the best interest of the MD
- Approachable to clients and colleagues
- Excellent communication and interpersonal skills at all levels
- An ability to manage time and workload efficiently



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