Personal Assistant to Md
5 months ago
Group with business interests in various sectors, such as hospitality and tourism, real estate, technology, wine and spirits, art and culture based in Stellenbosch is currently recruiting for a Personal Assistant (PA).
**Responsibilities**:
- Act as the first point of contact for the MD with internal and external
- Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organise, and set agendas and action points for all his meetings, and provide reminders
- Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
- Filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.
- Produce reports, presentations, and briefs as needed
- Book transport and accommodation as and when required
- Attend Senior Leadership Team meetings, off-site quarterly days, and other strategic meetings to take notes and action points
- Maintain administrative systems, database, and server protocols.
- Collaborate effectively with all staff, clients, and suppliers.
- Provide good relationships with Senior management team
- Deliver timely and outstanding satisfaction
**Requirements**:
- PA Qualifications
- At least 3 years of experience as a Personal Assistant to a senior executive
- Exceptional organisational skills of self and others and ability to work without supervision
- Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
- Integrity, honesty, discretion, and openness
- Use polished communication skills both verbal and non-verbal to influence and persuade
- Focus on business priorities and all functions to ensure MD’s satisfaction
- Ability to remain calm under pressure and manage conflicting priorities
- Strong Microsoft Skills
- Ability to take and record accurate notes/minutes in complex meetings
- Accountable and committed to the task in hand
- Capacity to manage multiple tasks efficiently
- Always act in the best interest of the MD
- Approachable to clients and colleagues
- Excellent communication and interpersonal skills at all levels
- An ability to manage time and workload efficiently
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