Executive Personal Assistant to The CEO of An

4 weeks ago

Stellenbosch Western Cape, South Africa Sagen Advisory Full time

**Company Description**:
We are **Sagen Advisory**, a specialized recruitment company seeking a highly organized and detail-oriented **Executive Personal Assistant** to join our client's professional **Accounting and Tax specialised firm** in **Stellenbosch**. The company is dedicated to excellence in Accounting and Tax Returns.

**Job Summary**:
We are seeking a reliable and proactive Executive Personal Assistant to provide administrative and secretarial support to the CEO of our client's company.

An added benefit would be to have a background in working in law, or the legal sector, and if you have experience with working with legal documents and contracts and taxes. Although the legal background is not a requirement, it will be an added benefit to the company.

**Main Responsibilities**:

- Manage and maintain the electronic diaries of the CEO, assessing the priority of appointments and reallocation as necessary.
- Handle sensitive and complex issues in a professional and objective manner.
- Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
- Screen calls, enquiries, and requests, and deal with them appropriately.
- Manage travel arrangements for the CEO, including visas and accommodation.
- Assist CEO in researching and following up with action on matters which fall within the CEO’s responsibility - chasing responses, triggering follow-up action.
- Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
- Process correspondence for the CEO, ensuring that incoming correspondence is dealt with appropriately.
- Maintain office systems, including data management and filing.
- Maintain records of contacts for the CEO.
- Assist with research and follow-up on matters that fall within the CEO’s responsibility.
- Produce documents, briefing papers, reports, and presentations for the CEO.
- Supervise incoming and outgoing mail for the CEO.
- Meet and greet visitors at all levels of
- Supervise all Trust incoming/outgoing
- Any other duties as may reasonably be required by the

**External Relationships**:

- Contacts of the CEO.
- Funding partners.
- Legal professionals.
- Service providers.
- Conference facility, catering, and accommodation

**Person Specification**:

- A Bachelor’s Degree.
- Minimum of **3 years EXECUTIVE personal assistance experience.**:

- Strong experience in electronic diary management.
- Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
- Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
- A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
- Ability to work on own initiative and be creative.
- Ability to take accountability for your own work and be forward-thinking.
- Ability to deal with sensitive information with discretion and to maintain
- Experience with legal documents and contracts is highly desirable
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

**Salary**:
**R25 000 - R50 000. Negotiable and experience related.**

**Company Summary**

The company specializes in individual tax returns. So that clients don’t have to. They have a single service on which their attention is focused, and they are challenging the outdated tax industry in South Africa. They provide a space where the team culture is innovative, forward-looking, and technically advanced. They love problem solving and challenging the old with the new.

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