Events and Promotions Coordinator

3 days ago


Cape Town, South Africa United Exports Full time
Job Description

United Exports is a global fruit export company that organises a large number of meetings, conferences and events for internal and external stakeholders throughout the year. We’re looking for a skilled and passionate Events and Promotions Manager to make these gatherings effective, cost-efficient and most importantly, memorable. The ideal candidate will have his or her hands full evaluating and negotiating with potential suppliers, liaising with travel agents regarding accommodation and travel and managing communications with guests, speakers and all stakeholders.


Key Performance Outputs
  • Gain a complete understanding of the requirements for each event.
  • Research suppliers and make selections, alongside the Marketing Director, based on suitability, quality and cost.
  • Book venues, liaise with travel agent for accommodation and travel for stakeholders.
  • Manage venue set up, catering and audio/visual.
  • Brief content for event materials to the Marketing Operations Manager, which will then be briefed to the Graphic Designer.
  • Day-to-day administration of events and programs including placing orders, monitoring suppliers, travel planning, facilitating company attendees, monitoring registration, tracking RSVPs, answering questions and resolving issues.
  • Due to the location of many of the events (tradeshows) local and international travel may be required.

RequirementsQualifications / Experience
  • Matric / Grade 12 
  • Tertiary qualification in relevant field
  • Proven experience in event planning or event coordination in a corporate environment.
  • Track record of creative, successful events.
  • Excellent organisational, communication, negotiation and multitasking skills.
  • Ability to remain calm under pressure without losing a Customer First oriented attitude.
Technical / Functional
Advantageous Skills
  • Existing supplier relationships.
  • Experience managing budgets and expense tracking.
  • Advanced knowledge of Word, PowerPoint, Adobe Acrobat, and Excel.


Requirements
Qualifications / Experience Matric / Grade 12 Tertiary qualification in relevant field Proven experience in event planning or event coordination in a corporate environment. Track record of creative, successful events. Excellent organisational, communication, negotiation and multitasking skills. Ability to remain calm under pressure without losing a Customer First oriented attitude. Technical / Functional Advantageous Skills Existing supplier relationships. Experience managing budgets and expense tracking. Advanced knowledge of Word, PowerPoint, Adobe Acrobat, and Excel.
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