HR Administrative Specialist

4 weeks ago


Cape Town, Western Cape, South Africa Shoprite Full time
Job Description:

The ideal candidate will provide administrative support to the People function portfolio by completing accurate and timely inputs, checks, and document management services to ensure all activities are recorded and traceable.

Key Responsibilities:
  • Administer administrative support across relevant People functions according to organizational policies and procedures.
  • Ensure adherence to legislative requirements applicable to the role.
  • Elevate concerns or challenges promptly to maintain an efficient workflow.
  • Coordinate the resolution of queries related to the relevant People function, often communicating on behalf of others and delivering messages to third parties.
  • Compile and update documents as required.
  • Capture, load, and process relevant documents on designated systems.
  • Maintain filing and recording of required administration on systems for reference and auditing purposes.
  • Utilize official templates and systems for correspondence, memoranda, and related administrative activities.
  • Update and maintain People data in accordance with established standards.
  • Perform general office and/or functional-specific administration.
  • Capture and manage orders in relevant systems where applicable within the function.
  • Receive and supply stationery as per order within the People function and as relevant.
  • Maintain stock levels and timely place orders as required and relevant within the function.
  • Liaise with external third parties if necessary in terms of People processes within the functional area.
  • Ongoing screening of incoming correspondence and addressing according to priority level for and within the relevant People function.
Requirements:
  • Diploma in Administration or equivalent (desired).
  • Grade 12, National Senior Certificate (essential).
  • +1 year experience in an administrative role with exposure to payroll (essential).
  • Experience within the FMCG, retail sector, or similar (preferred).
Preferred Skills:
  • SAP
  • HR Legislation
  • Advanced Excel Skills
Estimated Salary: R150,000 - R180,000 per annum.

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