Administrative Coordinator

12 hours ago

Port Elizabeth, Eastern Cape, South Africa NMU Full time
{"h2":"Job Summary"}

We are seeking a highly skilled and experienced Administrative Coordinator to join our team at NMU. The successful candidate will be responsible for providing comprehensive secretarial services, including office administration and management, logistical support for marketing, promotions, events, and exhibitions, and for the Head of Department and staff of the Department of Visual Arts.

Key Responsibilities


  • Assist in organizing and arranging, and participate in, events that pertain to learning and teaching, operations, and marketing: fashion shows, exhibitions, career expos, seminars, and such like.
  • Manage filing, mail, and distribution, student records, marks records, examination, and general communications, and administration of documents, forms, and templates.
  • Type, template, and archive all documentation, including letters, reports, agendas, minutes, communication, and examination papers for the department.
  • Handle all telephonic communications from internal and external customers; take messages; redirect calls; establish context and screen for the HoD.
  • Manage the diary of the HoD electronically and manually and facilitate, where physically possible, efficient and effective use of time for the HoD in the performance of her/his duties.
  • Be responsible for all travel, accommodation, and venue arrangements and ensure that cheque requests have been arranged timeously on the financial ITS system.
  • Be responsible for scheduling and arranging meetings, informing staff and stakeholders, taking minutes, distributing minutes, and following-up on actionable items.
  • Handle all incoming and outgoing mail and the distribution thereof.
  • Perform all ITS-related administrative matters relating to marks and students, quotes, requisitions, job requests, and budget.
  • Assist with First year enquiries and enrollments
  • Assist with administrative duties pertaining to the Interdisciplinary & Visual Studies streams.


Requirements


  • An in-depth knowledge and experience of best practice office management and general administrative processes.
  • Sound knowledge of NMU policies and procedures or evidence of similar exposure at tertiary level elsewhere.
  • Public relations and marketing experience.
  • Strong verbal and written communication skills.
  • Proven ability to lead, employ initiative, and manage a secretarial/PR portfolio.
  • Proficiency in MS Office Suite (including OneDrive) and cloud-based services like Google Apps.
  • Integrated Tertiary Software (ITS) and Mac literacy is desirable.


Additional Information

We offer a competitive salary and benefits package. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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