Project Coordinator

2 months ago

Port Elizabeth, Eastern Cape, South Africa CTU Career Chatz Full time
Job Summary:

We are seeking a highly skilled and organized Project Administrator to join our dynamic team at CTU Career Chatz. The successful candidate will play a pivotal role in the execution and coordination of funded projects, ensuring efficient documentation tracking, reporting, and compliance.

Ethos and Values:

  • To model CTU's commitment to excellence, independence, and opportunity in everyday work and practice.

The Role of a Project Administrator:

  • Coordinating project activities
  • Tracking documentation and reporting
  • Ensuring adherence to guidelines
  • Working closely with project teams
  • Maintaining and submitting comprehensive documentation
  • Compiling regular reports to showcase project progress
  • Professional Conduct

Key Responsibilities:

  • Project Coordination: Collaborate with project teams to facilitate smooth execution.
  • Track project timelines, goals, and deliverables.
  • Assist in the documentation correction of project plans and objectives.
  • Compliance: Stay informed about grant requirements and compliance regulations.
  • Ensure all project activities align with funding guidelines.
  • Coordinate with relevant departments to meet reporting deadlines.
  • Documentation and Reporting: Maintain comprehensive project documentation.
  • Generate reports detailing project progress and outcomes.
  • Compile and submit information for audits and evaluations.
  • Communication: Act as a liaison between project teams and internal stakeholders.
  • Communicate project updates and key milestones effectively.
  • Continuous follow-up and tracking of funded projects and changes.
  • Notify both all required internal stakeholders of any pertinent issues.
  • Accurate capturing and submitting of documentation on relevant platforms.
  • Update calendars and schedule meetings.
  • Ensure that stakeholders are informed timeously of client/student concerns.
  • Meet deadlines.
  • Perform other clerical duties as and when required.
  • Professional dress code.
  • Professional communication to all stakeholders.

Requirements:

  • Proficiency in Microsoft Office Suite.
  • Hands-on experience with office equipment.
  • Professional attitude and appearance.
  • Effective and solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Time-Management skills, with the ability to prioritize tasks.
  • Customer Service attitude.
  • Outstanding organizational and multitasking abilities.
  • Excellent Interpersonal skills.

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