Procurement Specialist
1 month ago
About Arvo
Arvo is a leading company in the wine industry, seeking an experienced Procurement Specialist to join their team based in Stellenbosch.
About the Role
This permanent full-time position involves managing suppliers, ensuring accurate and timely capturing of purchase orders, and maintaining competitive pricing and delivery lead times.
Main Responsibilities
The successful candidate will have a strong understanding of procurement processes, supplier management, and stock control. Key responsibilities include:
- Purchasing: Create purchase orders within 24 hours of scheduled productions, ensuring correct pricing based on quotes or price lists, and forward them to suppliers.
- Order Evaluation: Daily evaluation of scheduled production runs and purchase orders, maintaining and reviewing them on SAGE.
- Amendments & Confirmations: Ensure all changes (quantity, dates, etc.) to purchase orders are confirmed in writing and updated on SAGE within 24 hours.
- PO Listing: Compile and send a weekly PO listing to all suppliers (by Thursday) and follow up for confirmation of delivery date, quantity, and price (by Friday).
- Supplier Follow-up: Daily follow-up with suppliers on missing confirmations and resolve issues such as short or oversupply, missed or late deliveries.
- Stock Management: Monitor stock holding at suppliers and adjust purchase orders on SAGE to reflect stock levels within 24 hours of receiving updates.
- Production Feedback: Provide regular feedback to the production team and P&P Manager on order status before or during production meetings (three times a week).
Administration Tasks
Additionally, the successful candidate will be responsible for:
- Documentation & Compliance: Maintain quality assurance certificates, supplier reports, and price lists. Capture deliveries on SAGE (receipting) and update purchase orders as needed.
- Quote Management: Ensure quotes are signed and returned within 24 hours, and verify that sign-offs are within standard cost.
- Claims & Deviations: Raise and manage claims with suppliers, including corrective action requests (CAR), rework downtime claims, and stock rejected by quality control (QC).
- Supplier Communication: Respond promptly to supplier and customer inquiries about order status, changes, or cancellations.
Education & Qualifications
The ideal candidate should possess:
- A Grade 12 or equivalent qualification.
- A relevant Diploma/Degree in Procurement, Supply Chain Management, or related field.
- Knowledge of SAGE and experience with supply chain processes.
- Understanding of traceability and experience with HACCP implementation would be beneficial.
Key Skills & Competencies
The successful candidate will demonstrate:
- Attention to Detail: Strong focus on accuracy, meticulousness, and high attention to detail.
- Organizational Skills: Excellent organizational, planning, and time management abilities.
- Communication: Fluent in verbal and written English; additional proficiency in Afrikaans would be advantageous.
- Problem-Solving: Ability to analyze issues and develop effective solutions in a timely manner.
- Numerical Skills: Strong numerical and data analysis skills, particularly in SAGE and Excel.
- Multitasking: Ability to manage multiple priorities and deadlines, with excellent follow-up skills.
- Customer Service-Oriented: Professional, approachable, and customer-focused approach to work.
- Team Player: Ability to work effectively in a team, but also capable of working independently.
Compensation & Benefits
The salary for this role is R18,000-R20,000 CTC per month, negotiable based on experience. The position offers a range of benefits, including opportunities for professional growth and development.
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