Procurement Specialist

5 days ago


Stellenbosch, Western Cape, South Africa Arvo Full time

About Arvo

Arvo is a leading company in the wine industry, seeking an experienced Procurement Specialist to join their team based in Stellenbosch.

About the Role

This permanent full-time position involves managing suppliers, ensuring accurate and timely capturing of purchase orders, and maintaining competitive pricing and delivery lead times.

Main Responsibilities

The successful candidate will have a strong understanding of procurement processes, supplier management, and stock control. Key responsibilities include:

  • Purchasing: Create purchase orders within 24 hours of scheduled productions, ensuring correct pricing based on quotes or price lists, and forward them to suppliers.
  • Order Evaluation: Daily evaluation of scheduled production runs and purchase orders, maintaining and reviewing them on SAGE.
  • Amendments & Confirmations: Ensure all changes (quantity, dates, etc.) to purchase orders are confirmed in writing and updated on SAGE within 24 hours.
  • PO Listing: Compile and send a weekly PO listing to all suppliers (by Thursday) and follow up for confirmation of delivery date, quantity, and price (by Friday).
  • Supplier Follow-up: Daily follow-up with suppliers on missing confirmations and resolve issues such as short or oversupply, missed or late deliveries.
  • Stock Management: Monitor stock holding at suppliers and adjust purchase orders on SAGE to reflect stock levels within 24 hours of receiving updates.
  • Production Feedback: Provide regular feedback to the production team and P&P Manager on order status before or during production meetings (three times a week).

Administration Tasks

Additionally, the successful candidate will be responsible for:

  • Documentation & Compliance: Maintain quality assurance certificates, supplier reports, and price lists. Capture deliveries on SAGE (receipting) and update purchase orders as needed.
  • Quote Management: Ensure quotes are signed and returned within 24 hours, and verify that sign-offs are within standard cost.
  • Claims & Deviations: Raise and manage claims with suppliers, including corrective action requests (CAR), rework downtime claims, and stock rejected by quality control (QC).
  • Supplier Communication: Respond promptly to supplier and customer inquiries about order status, changes, or cancellations.

Education & Qualifications

The ideal candidate should possess:

  • A Grade 12 or equivalent qualification.
  • A relevant Diploma/Degree in Procurement, Supply Chain Management, or related field.
  • Knowledge of SAGE and experience with supply chain processes.
  • Understanding of traceability and experience with HACCP implementation would be beneficial.

Key Skills & Competencies

The successful candidate will demonstrate:

  • Attention to Detail: Strong focus on accuracy, meticulousness, and high attention to detail.
  • Organizational Skills: Excellent organizational, planning, and time management abilities.
  • Communication: Fluent in verbal and written English; additional proficiency in Afrikaans would be advantageous.
  • Problem-Solving: Ability to analyze issues and develop effective solutions in a timely manner.
  • Numerical Skills: Strong numerical and data analysis skills, particularly in SAGE and Excel.
  • Multitasking: Ability to manage multiple priorities and deadlines, with excellent follow-up skills.
  • Customer Service-Oriented: Professional, approachable, and customer-focused approach to work.
  • Team Player: Ability to work effectively in a team, but also capable of working independently.

Compensation & Benefits

The salary for this role is R18,000-R20,000 CTC per month, negotiable based on experience. The position offers a range of benefits, including opportunities for professional growth and development.



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