Procurement Support Specialist

1 month ago

Stellenbosch, Western Cape, South Africa Arvo Full time
Job Title: Administrative Procurement Coordinator

Arvo is seeking an organized and detail-oriented Procurement Admin Officer to join their team in Stellenbosch. The successful candidate will provide comprehensive administrative support to the procurement department, ensuring smooth and efficient procurement processes.

The ideal candidate will possess a minimum of 3 years of experience in an administrative role, preferably within a procurement or supply chain environment. A Grade 12 (Matric) or equivalent qualification is required. Additional qualifications in business administration, procurement, or a related field are a plus.

Key Responsibilities:

  • Provide administrative support to the procurement team, including scheduling meetings, managing calendars, and preparing necessary documentation.
  • Follow up on Corrective Action Requests (CARs) from both internal teams and suppliers, ensuring timely resolution and tracking.
  • Assist in the preparation and processing of purchase orders, ensuring all details (pricing, quantities, and delivery dates) are accurate and up-to-date.
  • Maintain and update vendor databases, ensuring accurate and current contact and contract details.
  • Assist in vendor communication, helping to resolve any issues related to order fulfillment or supplier performance.
  • Support the procurement team in evaluating vendor performance based on agreed metrics (on-time delivery, quality, pricing).
  • Ensure all procurement documentation (e.g., contracts, purchase orders, supplier quotes, downtime/f-codes, claims, delivery notes) is accurately filed and maintained, both digitally and physically.
  • Track and manage claims and any discrepancies related to deliveries or purchase orders.
  • Assist in monitoring inventory levels to ensure stock levels remain in line with operational needs.
  • Coordinate with suppliers to ensure timely replenishment of stock and proactively address any inventory issues.
  • Prepare and distribute regular procurement reports, including spend analysis and supplier performance metrics, to assist with decision-making and process improvements.
  • Ensure that all procurement activities comply with company policies and relevant industry regulations and standards.
  • Assist in preparing and reviewing compliance documentation as necessary.
  • Provide administrative assistance on procurement-related projects and initiatives, as needed, to improve procurement processes or implement new strategies.

Requirements:

  • Minimum 3 years of experience in an administrative role, preferably within a procurement or supply chain environment.
  • Grade 12 (Matric) or equivalent qualification is required.
  • Additional qualifications in business administration, procurement, or a related field are a plus.

Salary: Market Related (estimated R350,000 - R450,000 per annum)

Location: Stellenbosch

Starting date: As soon as possible

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