Executive Secretary
3 weeks ago
Armstrong Appointments is seeking a highly organized and detail-oriented Executive Secretary to provide administrative support to our CEO. The ideal candidate will have a strong background in legal administration and experience working in a fast-paced entrepreneurial environment.
Key Responsibilities:- Manage and maintain the CEO's calendar, scheduling appointments, and travel arrangements
- Prioritize emails and phone calls, ensuring effective diary management and prioritizing sensitive matters
- Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on behalf of the CEO
- Prepare and edit various documents and presentations
- Type, review, and proofread documents as required
- Handle memos, reports, invoices, and related documents, including sensitive information
- Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items
- Collate Exco packs
- Arrange and coordinate logistics for meetings and events
- Screen the CEO's emails, archive, and professionally compose replies/correspondence on behalf of the CEO when required
- Provide high-level confidential administrative support to the CEO and the Exec team
- 5-8 years of experience in a similar role, with a strong background in legal administration
- Experience working in a fast-paced entrepreneurial environment
- Strong organizational skills, with the ability to prioritize multiple tasks and maintain attention to detail
- Excellent interpersonal skills, with the ability to build relationships with stakeholders
- High level of discretion and confidentiality
- Time management and ability to meet deadlines
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision-making ability
- Experience with the Microsoft Office suite
A consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful if you have not been contacted within 2 weeks. We will keep your CV on our database and contact you if you match the criteria of any other vacancies.
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