Executive Secretary

3 weeks ago


Durban, KwaZulu-Natal, South Africa Armstrong Appointments Full time
Job Title: Executive Secretary

Armstrong Appointments is seeking a highly organized and detail-oriented Executive Secretary to provide administrative support to our CEO. The ideal candidate will have a strong background in legal administration and experience working in a fast-paced entrepreneurial environment.

Key Responsibilities:
  • Manage and maintain the CEO's calendar, scheduling appointments, and travel arrangements
  • Prioritize emails and phone calls, ensuring effective diary management and prioritizing sensitive matters
  • Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on behalf of the CEO
  • Prepare and edit various documents and presentations
  • Type, review, and proofread documents as required
  • Handle memos, reports, invoices, and related documents, including sensitive information
  • Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items
  • Collate Exco packs
  • Arrange and coordinate logistics for meetings and events
  • Screen the CEO's emails, archive, and professionally compose replies/correspondence on behalf of the CEO when required
  • Provide high-level confidential administrative support to the CEO and the Exec team
Requirements:
  • 5-8 years of experience in a similar role, with a strong background in legal administration
  • Experience working in a fast-paced entrepreneurial environment
  • Strong organizational skills, with the ability to prioritize multiple tasks and maintain attention to detail
  • Excellent interpersonal skills, with the ability to build relationships with stakeholders
  • High level of discretion and confidentiality
  • Time management and ability to meet deadlines
  • Excellent verbal and written communication skills
  • Strong organizational skills and ability to multitask
  • Problem-solving and decision-making ability
  • Experience with the Microsoft Office suite

A consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful if you have not been contacted within 2 weeks. We will keep your CV on our database and contact you if you match the criteria of any other vacancies.


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