Executive Pa
5 months ago
Opportunity for an Executive Assistant to join one of the largest technology companies in South Africa. Responsible for providing administrative and secretarial support to two or more Executives.
**Requirements**:
- Matric
- Secretarial and/or Office Administration Management Diploma
- At least 2 - 4 Years in a similar capacity, supporting more than one Executives
- Travel arrangement experience is required
- Must have own reliable vehicle
- Extensive experience creating documents and spreadsheets, using MS office 365
- Trustworthy with impeccable moral standards
- Excellent attention to detail
- Excellent verbal and written communication skills
- Able to cope well under pressure and extremely organised
- Display the required level of confidentiality, discretion and professionalism when dealing with sensitive information
- Excellent interpersonal skills and can interact with a variety of internal and external stakeholders across all levels in the organisation
- Highly organised and ability to multitask
- Strong attention to detail
- Willingness to work long and irregular hours
- Demonstrate agility and flexibility in response to changing priorities and needs
- Resourceful in ever-changing situations
**Duties and responsibilities**:
- Acting as first point of contact by dealing with correspondence and phone calls on the Executive’s behalf
- Front-line reception duties
- Share responsibility of all company domestic and international travel arrangements
- Providing adhoc administrative support to Senior Managers, guests and PA.
- Managing and coordinating electronic diaries to ensure maximisation of the Executive(s) time
- Organising meetings and appointments, controlling access to the Executive(s)
- Maintaining office supply inventory and any other supplies as required
- Preparing, completing and submitting expense claims and expensive reports on behalf of the executive
- Recording, producing and distributing minutes of meetings and following up on outstanding items
- Preparing meeting agenda
- Reminding the Executive(s) of important tasks and deadlines
- Implementing and maintaining procedures and/or administrative systems
- Coordinating and arranging travel for the Executive(s)
- Developing relationships with internal administrative staff to facilitate meeting planning and scheduling
- Coordinating with Executive’s direct reports to gather and distribute information
- Assisting with refreshments, catering arrangements, parking requests, and managing boardroom bookings
- Research, prioritise and follow up on incoming issues
- Managing internal and external correspondence on behalf of top and/or senior management
- Scheduling appointments, maintaining an events calendar, and sending reminders
- Drafting, copying, formatting, scanning, faxing documents and minute taking
- Adhoc document support (following up on documents)
**IMPORTANT NOTICE**
**I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).**
- For more information please contact:
**Kelly Andrews
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