Company Secretary
5 months ago
**Functions**
Plan & purpose meeting dates to the Board of Directors for approval.
prepare agendas and submissions for board & committee meetings.
Manage meeting packs, attendance, and minute-taking.
Ensure compliance with Companies Act requirements.
**Annual General Meetings**
Obtain necessary approvals for special resolutions
Prepare proxy forms and AGM documents.
Oversee preparations for the AGM and handle minutes and resolutions.
**Corporate Governance**
Evaluate the Board, Committee and Chairman annually.
Address ad-hoc governance requests from the board.
**Regulatory Authorities**
Act as the central contact point for regulatory authorities
Provide required returns and forms to regulators.
Keep management updated on regulatory changes.
**Director record Keeping**
Manage director information and interests.
Prepare letters of appointment for Non-Executive directors
**Director Induction and Training**
Create and maintain an induction portfolio for new directors
Arrange induction sessions and relevant training for directors
**Share Portfolio**
Review outsourcing agreement for share portfolio administration.
Oversee dividend declaration and FICA compliance.
**Signatories on Bank's Accounts**
Administer authorized signatories on various platforms.
**Annual and Interim Reports**
Ensure timely completion of annual and interim reports
Prepare corporate governance reports for inclusion.
**Reporting**
Prepare monthly reports for EXCO meetings.
**Staff management**
Management of employees within the Secretariat department.
Conduct performance management sessions.
Handle disciplinary matters when necessary
Collaborate with HR for staff development.
**Qualifications**
A legal or commercial degree, or alternatively a CIS Diploma
**Experience**
A minimum of 5 years’ experience as a company secretary or relevant and appropriate experience working in a Corporate Secretary environment.
**Knowledge**
Knowledge of various, regulations and Code, including but not limited to, inter-alla, the following:
- The Banks Act and the accompanying regulations.
- The Companies Act and accompanying Regulations and
- King IV
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