Executive Assistant and Legal Secretary

1 week ago

Durban, KwaZulu-Natal, South Africa United Exports Full time
Job Summary

The Executive Assistant to the Chief Legal and Risk Officer is a critical role that requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. This position involves providing high-level administrative support to the Chief Legal and Risk Officer, ensuring the efficient operation of the Legal and Risk Management department.

Key Responsibilities
  • Manage the Chief Legal and Risk Officer's calendar and travel arrangements, including visa applications.
  • Handle correspondence and maintain accurate records.
  • Prepare and edit various documents and presentations.
  • Type, review, and proofread legal documents and contracts.
  • Maintain electronic and physical filing systems.
  • Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  • Arrange logistics for meetings and events.
  • Act as the primary point of contact for the Chief Legal and Risk Officer.
  • Facilitate communication with internal and external stakeholders.
  • Assist with special projects and track timelines and deliverables.
  • Handle sensitive information discreetly and ensure compliance with regulations.
  • Maintain records of compliance activities and assist with audits.
  • Assist in budget preparation, process invoices, track expenses, and prepare financial reports.
  • Arrange travel itineraries and prepare travel expense reports.
  • Provide administrative support to the legal and risk management teams.
  • Assist with onboarding new team members and coordinate team activities.
  • Seek to improve administrative processes and participate in professional development.
  • Perform additional tasks as assigned by the Chief Legal and Risk Officer.
RequirementsQualification / Experience
  • Matric
  • Bachelor's degree in Business Administration, Law, or a related field preferable.
  • 5-8 years in the same or similar role.
  • Proven experience as an executive assistant or in a similar administrative role, preferably in a legal or risk management environment.
Functional / Technical
  • Strong organisational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite and familiarity with legal software and databases.
  • Ability to handle multiple tasks simultaneously and work under pressure.
  • High level of professionalism and confidentiality.
  • Strong attention to detail and problem-solving skills.
Working Conditions
  • Full-time position, may require occasional overtime.
  • Office environment with standard office equipment.
  • Some travel may be required for meetings and conferences.

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